Administrative and Financial Assistant

Description

Job Summary: Support administrative and financial routines, ensuring organization, adherence to deadlines, and smooth internal communication to guarantee effective departmental operations. Key Highlights: 1. Essential support for administrative and financial routines 2. Focus on organization, deadlines, and internal communication 3. Direct contribution to the smooth operation of the department Administrative and Financial Assistant WORK LOCATION: Nova Friburgo Provide support for administrative and financial routines, ensuring process organization, deadline compliance, and smooth internal communication, thereby contributing to the effective operation of departmental activities. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Main Responsibilities Enter, verify, and schedule supplier payments via financial ERP system, issue invoices, use banking platforms for payments, and generate daily and salary payment receipts. Prepare spreadsheets for salary and benefits payments, among others, use benefits management software for employee registration and administration, organize, verify, and submit documents to contractors monthly, respond to document-related requests from contracts via e\-mail and WhatsApp, maintain organized folders and files separated by department. Assist the administrative and financial departments whenever necessary. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Technical Requirements Knowledge of administrative and financial routines Basic Excel and Microsoft Office proficiency Proficiency with digital systems and tools (electronic signatures, spreadsheets, e\-mails) Organizational skills and ability to handle multiple tasks \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Education Completed high school (mandatory) Technical or undergraduate degree in Administration, HR, or related fields is a plus. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Expected Behavioral Profile Proactivity and dynamism Organization and attention to detail Commitment to deadlines and quality Strong communication and interpersonal skills Responsibility and ethical conduct Ability to work in teams and follow established processes \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Compensation and Benefits CLT employment regime Salary: R$ 2\.097,00 Transportation Allowance: R$ 11.00 per business day Meal Allowance: R$ 25.00 per business day (10% deduction from the monthly amount credited on payroll) \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Working Hours Monday to Thursday: 8:00 AM – 6:00 PM Friday: 8:00 AM – 5:00 PM \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Job Type: Permanent CLT Compensation: R$2\.097,00 per month Benefits: * Meal Allowance * Transportation Allowance Work Location: On-site