Administrative Assistant

Description

Job Summary: A professional responsible for personnel management, legal compliance, financial and operational management, as well as occupational health and safety. Key Highlights: 1. Personnel management and compliance with labor legislation 2. Financial and operational fleet administration and payments 3. Involvement in quality, environmental, and occupational health and safety management * Extensive interaction with internal stakeholders, labor unions, and accountants * Promote training initiatives, staff development, and programs aimed at enhancing employees’ quality of life * Stay updated on collective bargaining agreements * Ensure company procedures comply with labor legislation requirements * Monitor changes in labor and tax laws * Participate in hiring, termination, and payroll verification processes * Manage employee vacation scheduling * Oversee timekeeping record management * Manage data entry into human resources management systems and regulatory reporting platforms such as e-Social and others * Monitor payment processes in coordination with the accounting department; procure and negotiate general benefits (transportation allowance, meal/food allowance, meal vouchers, and partnership programs), or support the assistant in these tasks * Manage cash flow and financial payments to suppliers * Manage owned and leased vehicle fleets * Prepare budgets for predictive, preventive, and corrective vehicle maintenance for owned and leased vehicles * Manage and monitor vehicle allocation, fuel expenditures, documentation, and driver identification in case of traffic violations * Record supplier payments in the system * Control and register supplier and customer invoices * Conduct collections and negotiations with customers and suppliers * Coordinate team mobilization, including arranging transportation, accommodation, and per diems * Operate assigned vehicles efficiently and safely * Ensure compliance with occupational health and safety regulations and proper use of personal and collective protective equipment * Organize and maintain the departmental archive for document storage and ease of retrieval * Commit to quality management, environmental management, and occupational health and safety management * Perform other related duties as assigned by the organization, according to the immediate supervisor’s instructions Employment Type: Permanent CLT Compensation: Starting from R$2.475,98 per month Benefits: * Meal allowance * Transportation allowance