Administrative Assistant - Contracts

Description

Job Summary: The Administrative/Contracts Assistant will perform administrative routines, ensuring internal controls and operational support to departments within the Oil & Gas sector. Key Highlights: 1. Experience in contract analysis and management, billing, and cost control. 2. Experience in the Oil & Gas sector (onshore and offshore). 3. Project document and cost management. We are seeking an Administrative/Contracts Assistant to join our team in Rio de Janeiro. The professional will be responsible for performing administrative routines, ensuring effective internal controls and operational support, always aligned with the quality standards required by the Oil \& Gas sector (onshore and offshore). **RESPONSIBILITIES** * Conduct contract handover analysis and participate in scheduling meetings; * Execute approval, measurement, and issuance of billing invoices; * Conduct billing progress analysis, contractual adjustments, backlog assessment, and justify any non-billing instances; * Develop and analyze BI billing indicators and performance reports for managers and clients; * Manage project costs, including pre-calculations and financial analyses; * Create projects, sales orders, and updates in the Sankhya/ERP system; * Monitor and control resale of domestic and imported materials, including procurement, delivery logistics, and client interface; * Ensure document management (labor, tax, and accounting): * Track overtime hours, additional payments, double shifts, and bill them to clients; * Participate in client meetings to align deadlines, measurements, and billing reviews; * Support contractual insurance processes, renewals, and penalty application, ensuring compliance with contractual clauses. **REQUIREMENTS:** * Currently pursuing a bachelor’s degree in Administration, Economics, Accounting, or related fields; * Experience in contracts, billing, cost control, and measurement (minimum 3 years); * Proficiency in Sankhya ERP and Microsoft Office Suite (advanced Excel preferred); * Experience in the oil and gas sector (onshore and offshore) is a plus; * Intermediate English (a plus). Join our team! Minimum Education Level: Bachelor's Degree Preferred Qualifications:* Business Administration, Bachelor's Degree * Administration, Technical Course Willingness to travel