Administrative Assistant (Training)

Description

Job Summary: Provide administrative support to the training department by organizing schedules, documentation, and updating controls and systems. Key Highlights: 1. Administrative support in training routines 2. Organization and management of schedules and documentation 3. Communication support and report preparation **Posting Date:** 17 Mar 2026 **City:** Macae' **Location:**Macae', BR, 27915\-011 **Contract Type:** Permanent **Division:** Energy Project Solutions **Level of experience:** Junior RINA is recruiting an **Administrative Assistant** to work at the client's site in **Niterói, RJ.** **Mission** Provide administrative support to the training department by organizing schedules, classes, documentation, and updating controls and systems. Support communication activities and report preparation, as well as monitoring departmental performance indicators. **Preference for candidates with disabilities (PCD)** \#LI\-AM2**Responsibilities** * Provide administrative support for training department routines * Manage schedules, classes, and timetables * Organize documentation and attendance lists * Update control spreadsheets and systems * Support communication with employees and instructors * Assist in report preparation and monitoring of departmental performance indicators **Work Modality: Hybrid \- 44 hours per week** **Location: Niterói, RJ****Requirements** + Completed high school education + Prior experience in administrative routines or training support + Proficiency in Microsoft Office suite, especially Excel + Strong organizational skills and attention to detail + Good verbal and written communication skills + Ability to handle multiple tasks and meet deadlines **Competencies** * WORKPLACE DYNAMICS \- Resourcefulness in shaping progress and working efficiently. * PERSONAL EMPOWERMENT \- Ownership for life, work and results, striving to grow professionally and personally. * INTERPERSONAL INFLUENCE \- Skills and strategies we use to interact effectively with others. * DOMAIN \& BUSINESS ACUMEN \- Applying a scientific approach and critical thinking in operations and solution development within area of expertise. * FORESIGHT \& INSIGHT \- Context awareness adopting a systemic perspective and informed decision making. RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure \& mobility, industry, research \& development sectors. Our business model covers the full process of project development, from concept to completion. *At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99\.*