ADMINISTRATIVE ASSISTANT

Description

Job Summary: The Administrative Assistant will perform administrative support tasks, ranging from document organization and internal communication to assisting in report preparation and serving internal and external customers. Key Highlights: 1. Support internal processes and administrative routines 2. Organize documents, perform typing tasks, and handle communication 3. Assist in order planning and budgetary control At Paraibuna Embalagens, we are a national reference in the production of packaging papers and corrugated cardboard, ranking among the top 10 manufacturers in Brazil. We develop solutions that go beyond product protection—we also care for the planet. Our packaging, made from recycled raw materials, is recyclable and biodegradable, ensuring safety during storage, transportation, and display, with designs that enhance every brand. Here, we recycle the present to secure the future—and it starts with people. We value talents who share a sustainable, innovative, and excellence-driven purpose. Join us and become part of a company that transforms ideas into protection and care for the world. **ADMINISTRATIVE ASSISTANT** **MAIN RESPONSIBILITIES:** * Receive, verify, and process documents according to established routines, standards, or instructions from supervisors, ensuring continuity of internal processes within the assigned department; \- Perform tasks such as document filing, typing, internal communication, document organization, and related activities; \- Support report preparation, indicator tracking, and general administrative support for the department; * Maintain spreadsheets, controls, and various reports to facilitate data access and analysis across departments; * Prepare reports and presentations upon request, and distribute them to relevant stakeholders; * Respond to inquiries from internal and external customers, ensuring high-quality service; * Support departments within the area regarding their operational demands; * Assist in planning received orders, determining manufacturing and delivery timelines; * Support coordination efforts and provide updates on departmental processes; * Record invoices and monitor their approval status; * Register customers, suppliers, or third parties as required by the department; * Monitor budget-related matters and assist in preparing departmental budgets; * Prepare reports and/or presentations with requested data, and distribute them to relevant stakeholders; * Evaluate incoming orders in accordance with existing policies, under supervision; * Comply with safety regulations to ensure personal safety and that of colleagues. **MINIMUM EDUCATION REQUIREMENT:** Completed High School Desirable: 2 years of experience