Administrative Assistant

Description

Job Summary: The Administrative Assistant supports material control and departmental supply, ensuring availability and organization of supplies at Vila Inglesa Hotel. Key Highlights: 1. Support material control and supply for hotel departments 2. Ensure supplies and equipment are available, organized, and controlled 3. Contribute to the smooth operation of hotel activities We are seeking an organized, proactive, and committed **Administrative Assistant** to support material control and departmental supply at Vila Inglesa Hotel. This professional will play a key role in ensuring supplies and equipment are always available, organized, and controlled—directly contributing to the smooth operation of hotel activities. If you value organization, control, and cross-departmental collaboration, this opportunity may be right for you! **Key Responsibilities:** Receive, inspect, store, and distribute materials, supplies, and products to hotel departments; Monitor material inflow and outflow, maintaining up-to-date records; Organize the warehouse, ensuring cleanliness, item identification, and easy item retrieval; Pick and prepare departmental orders, ensuring correct quantities and timely delivery; Monitor stock levels and request replenishments as needed; Conduct periodic inventories and support product expiry date control; Control and distribute PPE according to requests; Inspect and forward invoices and administrative documents; **Requirements:** Completed high school education; Organizational skills, responsibility, and attention to detail; Ability to work effectively in a team; Proficiency with spreadsheets, Excel, and dashboards; Valid driver’s license (preferred). ✨ **Join our team and contribute to the organization and operational efficiency of the hotel.**