Event Assistant

Description

Job Summary: Provide operational assistance to the Events Unit, ensuring excellent and welcoming organization, setup, control, and teardown of events. Key Highlights: 1. Full operational support for events, from planning to execution. 2. Collaboration in the creation and execution of thematic events and cultural activities. 3. Support in managing event infrastructure, materials, and documentation. Dynamic and Collaborative. job\_description Provide assistance for all operational needs of the Events Unit by organizing events that deliver the best experience of faith and evangelization, with responsibility and excellence in hospitality. Provide service and support for event organization, setup, control, and teardown, ensuring adherence to event excellence standards. Activities * Issue Service Orders for Infrastructure, Audio & Video, and Conservation & Cleaning (via Sysman system) to ensure resource availability and environment quality; * Issue Service Orders for IT (via Zendesk system) to secure necessary technical support for event operations; * Request materials (via Mega system) to meet requirements for event supplies and equipment, as well as administrative activities; * Monitor and respond to public-facing emails (events@) to ensure agile communication and necessary support for operational requests; * Organize, scan, and archive Events Unit documentation to maintain orderly and easily accessible records; * Draft meeting minutes and reports for the Events Unit to document decisions and support planning; * Track incoming invoices and submit memoranda for payment to ensure financial processes remain up-to-date and accurate; * Receive and organize documents for vendor registration (individuals and legal entities), facilitating supplier regularization; * Conduct research, contact, and obtain quotations from suppliers under supervision, seeking viable options that meet event requirements; * Clean, organize, and conduct inventory of materials stored in the Events Center warehouses to optimize usage and preservation of items; * Receive pilgrim groups at Dom Aloísio L. Tribune (via Pastoral Secretariat) to ensure appropriate service and organized visits; * Develop checklists for rented, internal, and shared events to ensure completion of every required step in event organization; * Manage loaning, conservation, and return of Events Center materials to departments within the Sanctuary Group, ensuring proper use and integrity of shared items; * Research, create, and monitor weekly music programming in Cidade do Romeiro, providing visitor entertainment options under supervisor guidance; * Participate in and contribute to planning and monitoring of Cidade do Romeiro event programming (e.g., Holidays in the City, Spring in the City, Christmas Parade), promoting activities that engage the public across different times of year; * Creatively design event decorations for thematic events in Cidade do Romeiro, including Instagrammable spaces to attract visitor attention and reinforce visual identity; * Assist in event production and execution alongside Management and Coordination to ensure all details are implemented according to plan; * Provide on-site coverage during rented, internal, and shared events to ensure immediate support in case of unforeseen issues and smooth event operations. benefits Benefits * Psychological Assistance * Day Off * Dental Plan * On-Site Restaurant * Meal Voucher * Transportation Voucher * Life Insurance * Health Insurance