Administrative Coordinator

Description

Job Summary: A professional responsible for leading and executing administrative routines across operational units, managing inventory, warehouse staff, service contracts, facilities, and fleet. Key Highlights: 1. Leadership in the structured execution of operational administrative routines 2. Strategic management of inventory, warehouse staff, and service contracts 3. Coordination of facilities and fleet management Everything we do is only possible with people at the center; therefore, we are committed to inclusion and value diverse ways of contributing to building a more positive tomorrow. We want an even more diverse Auren! We encourage applications from people with disabilities, women, LGBT\+ individuals, Black and Indigenous people, and people of different ages and regions! The position is responsible for leading and ensuring the structured execution of administrative routines across operational units, guaranteeing compliance, efficiency, and adherence to corporate regulations. The professional will manage inventory and supervise warehouse staff, ensuring material control, accuracy, and traceability. They will also be responsible for managing service contracts, including performance monitoring, KPIs, documentary compliance, and supplier interface. Additionally, the role encompasses coordination of facilities activities, ensuring infrastructure maintenance, operational support, and continuity of essential services, as well as fleet management, involving maintenance planning, availability control, documentation, and addressing field teams’ demands. **Responsibilities and Duties** * Coordinate inventory management, ensuring accuracy, organization, and compliance with material intake, dispatch, and storage processes. * Supervise warehouse staff activities, ensuring adherence to procedures and alignment with operational needs. * Lead administrative and operational service contract management, including performance tracking, KPIs, documentation, and contractual compliance. * Manage facilities, ensuring appropriate infrastructure, service continuity, and compliance with safety and operational requirements. * Coordinate fleet management, ensuring vehicle availability, maintenance control, documentation, usage oversight, and responsiveness to field teams’ demands. * Ensure adherence to corporate policies, standards, and processes, focusing on continuous improvement, governance, and standardization. * Develop and monitor administrative KPIs, management reports, and action plans. * Serve as the liaison point between internal departments, suppliers, and operational teams. **Requirements and Qualifications** * Extensive experience in team leadership. * Prior experience in administrative routines, contract management, facilities, and inventory management. * Experience in operational environments (energy, industry, manufacturing, logistics, or related fields) is desirable. * Knowledge of warehousing processes, material control, and document flow. * Familiarity with fleet management, vehicle maintenance, and operational controls. * Experience with corporate systems (SAP, ticketing platforms, and contract management tools). * Critical analytical ability, organizational skills, prioritization, and decision-making capability. * Ability to engage with multiple stakeholders and manage simultaneous demands rigorously and compliantly. Our transformative growth strategy has positioned us as the third-largest power generator in the country, with 8.8 GW of installed capacity. We operate across nine states, with 39 assets and a diversified portfolio of wind, solar, and hydroelectric sources—placing us among the leaders in 100% renewable energy generation. We are one of the largest players in the national market, consolidating our position as the leading energy trading company in Brazil: in 2023 alone, we traded an average of 4.1 GW. We offer energy efficiency products designed to support clients of all sizes in retail and wholesale segments. Guided by sustainability, ethics, and safety—with a focus on our people’s well-being and society’s positive impact—we aim to deliver admirable results and leave a positive legacy for society. **We generate results that positively impact the entire ecosystem:** With strong execution capacity and transformative power, we create and share value to exceed our customers’ expectations. **We strengthen people and relationships:** Auren’s energy comes from our people—the center of all our relationships. By combining strengths and fostering inclusion and diversity, we grow stronger and more capable—together. **We energize tomorrow:** With courage to embrace the new and a commitment to continuous learning, we work relentlessly toward a lighter, cleaner, and more sustainable future. **Joining the Auren team means contributing to:** * Large-scale generation of 100% renewable energy; * 8.8 GW of installed capacity; * A clean and diversified energy matrix, with assets distributed across nine states; * A broad customer portfolio, which transacted 4.1 GW in 2023; * A diversified portfolio of products and solutions focused on customer needs; * Continuous investment in market intelligence and digital transformation; * Social projects and community initiatives near our operations, promoting entrepreneurship, income generation, inclusion of people with disabilities in the labor market, and expanded access for children, youth, and adults to sports, leisure, culture, and education; * An innovation ecosystem, supporting startups such as Aquarela Advanced Analytics, Flora Energia, and Way2 Technology; * In 2024, we announced the creation of GUD Energia, a joint\-venture with Vivo to expand our portfolio serving companies seeking simple and sustainable ways to reduce electricity bills; * Also in 2024, we completed the acquisition of Esfera Energia, strengthening our presence in the energy trading segment. **Some benefits for those who join our synergy:** **Functional** * Meals: cafeteria, meal voucher (VR), or food allowance (VA); * Health and dental plan; * Life insurance; * Private pension; * Annual variable compensation program, based on goal achievement. **Well\-being** * Quality of Life Program; * Gym partnerships. **Professional and Human Development** * Tuition reimbursement program; * Learning Hub encouraging diverse forms of knowledge acquisition; * Volunteering incentive in social actions and programs supported by Auren; * Open Diversity and Inclusion Group (for members or allies); * Periodic internal engagement survey. * Flexible working hours and hybrid work model (for corporate roles) **If this resonates with you, come be Auren with us!**