Executive Assistant - Concórdia Unit

Description

Job Summary: An administrative support professional for the executive board, responsible for calendar management, meeting organization, reception, and document control. Key Highlights: 1. General administrative support to the executive board and management teams 2. Calendar management and meeting organization 3. Telephone reception and client接待 Job Description Executive Assistant \- Concórdia Unit Salary: R$ 2\.738,52\+ benefits Benefits: On-site cafeteria with R$ 4.50 per meal (lunch or dinner) Transportation allowance Food allowance of R$ 228.00 – Flash card Dental plan Unimed health plan \- Co-payment system Discounts at partner universities (Anhanguera, Pitágoras, Newton) and pharmacies (Raia). SESC membership \- Annual fee Mental health support program \- RENOVI Sustainability program Kiiry offering 28% discount on electricity bills. Funeral plan \- Social Pax Working hours: Monday to Thursday 08:00–18:00 / Friday 08:00–17:00 Required: Completed high school education Proficiency in Microsoft Office suite (Word/Outlook/PowerPoint/Excel); **Ability to draft official documents (letters, notices, declarations, meeting minutes, etc.);** Document archiving skills; **PABX system knowledge (telephone reception and call transfer);** Public-facing service skills (internal and external stakeholders); **General administrative procedures, especially meeting scheduling** Desirable (not mandatory but advantageous): Bachelor’s degree completed or in progress in Executive Secretariat, Technologist in Secretariat, or related fields **Main Responsibilities:** * Calendar management and meeting organization (invitations, room reservations, and environment preparation); * Telephone reception and reception of internal and external clients; * Organization and control of physical and digital documents; * Drafting of meeting minutes and official documents; * Mail and protocol management; * General administrative support to the Executive Board and Management Teams; * Data entry and updates in internal systems; * Logistical support for events, training sessions, and administrative requests. We seek a professional with strong organizational skills, discretion, attention to detail, and ability to handle multiple tasks simultaneously. Employment type: Permanent CLT contract Compensation: R$2\.738,52 per month Benefits: * Medical assistance * Dental assistance * Education allowance * Commercial partnerships and discounts * Food allowance * Transportation allowance Work location: On-site