Backoffice Analyst

Description

Job Summary: The Backoffice Analyst at 30e is responsible for ensuring operational excellence in workflows between the Artistic Department and partner teams, guaranteeing organization, adherence to deadlines, and process fluidity. Key Highlights: 1. Ensure smooth operational workflows in artistic processes 2. Focus on organization, deadlines, and strong interdepartmental relationships 3. Support promoters and act as the focal point for projects **Description and Responsibilities:** **Working Hours:** **Experience Level:** Not Specified **Employment Type:** Service Provider (PJ) The Backoffice Analyst will join 30e’s Artistic Team and be responsible for ensuring seamless operational workflows between the Artistic Department and other partner departments, guaranteeing organization, timely execution, and process fluidity. **Your Responsibilities as a Backoffice Analyst:** * Monitor contract workflows, ensuring status updates and follow-up with involved departments; * Coordinate payment workflows with the finance team, ensuring correct execution of procedures and adherence to deadlines; * Track pending processes across partner departments; * Update operational spreadsheets and controls, ensuring data reliability and deadline compliance; * Collaborate with the legal department on contract drafting and deadlines, ensuring all artistic-related validations are efficiently completed; * Organize reimbursements; * Manage artists’ invoices, tracking outstanding items and ensuring compliance with departmental procedures; * Serve as the liaison between finance and artists, providing appropriate guidance to ensure compliance with applicable processes and technical requirements (e.g., taxes); * Liaise with the Operations team regarding Venues, ensuring contracts are correctly prepared in coordination with Legal; * Compile financial information for each show, expediting final result reporting; * Maintain positive interdepartmental relationships to ensure smooth workflow operations; * Support artistic promoters across all project demands, ensuring all processes are fulfilled; * Act as the focal point for other departments, contributing to the successful delivery of each project. **Requirements:** **What We’d Love You to Have:** * Strong written and verbal communication skills * Excellent interpersonal and coordination skills * Proficiency in organization and deadline management * Dynamic, proactive, and collaborative mindset * Experience in administrative processes (e.g., contracts) and financial processes (e.g., payment workflows/systems) * Proficiency in Microsoft Office Suite (especially Excel) * Advanced English proficiency * Familiarity with process/system tools * Flexibility to work dynamic hours, adapting to event schedule requirements **Benefits:** No benefits specified