Administrative Assistant with Emphasis on External Finance

Description

Job Summary: This Administrative Assistant with an emphasis on Finance will support leadership, manage administrative data, and perform financial tasks while safeguarding the institutional image. Key Highlights: 1. Serving internal and external customers 2. Analyzing inconsistencies and proposing process adjustments 3. Maintaining a professional image and aligning with the institutional mission **External Selection Process** **Position: Administrative Assistant with Emphasis on Finance** **Job Details** * Benefits: Transportation allowance and meal voucher. * Working hours: 220 hours. * Salary and other conditions will be communicated to candidates invited during the selection process. **Main Responsibilities** * Fulfill the employment contract, adhering to institutional policies, guidelines, and protocols; safeguard the professional image by aligning with the institution’s mission, vision, and values, maintaining a confident attitude and healthy habits. * Engage with leadership to align actions and decisions; support and tabulate data for preparing reports, printed materials, tools, and indicators; ensure information is updated and properly processed in systems; draft and dispatch administrative documents, maintaining records and deadlines. * Serve internal and external customers, assisting with administrative processes within the department; generate administrative and statistical reports as requested by the manager. * In the financial domain: import and manually enter bank statements; verify data in the system (treasury vs. bank statements); perform and monitor bank reconciliations, resolve pending items, and forward reports to accounting; analyze inconsistencies and propose process adjustments. * Address other work process requirements per institutional policies, protocols, manuals, regulations, and bylaws. **Required Qualifications for Participation in This Selection Process** * Bachelor’s degree in Administration, Economics, Accounting Sciences, or related fields from an MEC-recognized educational institution. * Minimum 6 months of experience in administrative roles within the finance area (evidenced by CTPS record or termination document specifying position and dates). * Must not have participated in any selection processes within the last 6 months. **Evaluation Stages: All stages are both eliminatory and classificatory** * Curriculum Analysis. * Group Interview. * Interview with the Department Manager. Minimum Education Level: Bachelor’s Degree * Transportation Allowance * Meal Voucher