Administrative Assistant

Description

Job Summary: Responsible for performing administrative support tasks to contribute to the development of administrative operations and the satisfaction of employees and visitors. Key Highlights: 1. Essential administrative support for operational development 2. Focus on employee and visitor satisfaction 3. Diverse support across various company departments Responsible for performing administrative support tasks, including receiving visitors and employees, handling phone calls, managing correspondence and goods, supporting HR with appointments, data entry, report preparation, and document verification, among others as required by various departments, aiming to contribute to the development of administrative operations and ensure employee and visitor satisfaction. **Responsibilities:** * Receive visitors by identifying them, their purpose, the department they seek, and providing initial explanations, in order to maintain company security and access control per established procedures that guarantee privacy, confidentiality of information, and company activities. * Assist HR with appointments and tasks; perform administrative support activities such as entering data into the internal system (Solides), preparing reports and spreadsheets, among others, to help meet deadlines and satisfy employees and managers. * Organize dental appointment schedules for employees and their families, based on demand assessment, schedule updates according to needs and priorities, to fairly and equitably address requesters’ needs while minimizing delays and inconveniences. * Close travel reports for production and logistics department employees by reviewing and verifying receipts, checking compliance with company policies, and recording related expenses and costs, ensuring accuracy and integrity of entries to facilitate managerial decision-making. * Submit documents to the Notary Office after verifying closings, to confirm the regularity and legality of documents and processes, preserving records under the company’s name. * Place meal orders for shift workers at the company cafeteria, including closing and verification, reviewing and confirming requests to ensure sufficient quantity and maintain employee satisfaction. * Request collection and shipment of goods and documents via the postal service system, including scheduling, label generation, and tracking until final destination, plus invoice verification and closing, to guarantee secure, efficient, error-free, problem-free, and damage-free delivery while maintaining operational organization and control. **Requirements** * Completed High School / Currently pursuing Higher Education * Customer Service Techniques * Administrative Procedures * Proficiency in Microsoft Office Suite