Billing Assistant

Description

**Growing headshop company seeks a Billing Assistant.** **Responsibilities:** * Provide telephone customer service; * Organize physical and digital documents and files; * Assist in purchasing office supplies and acquiring cleaning products and various materials, as per instructions and approved budget; * Support various administrative tasks, as needed; * Assist in organizing business trips and travel arrangements, monitor travel expenses, and track reimbursement processes; * Organize and archive fiscal documentation related to company operations; * Collect shipments from carriers; * Monitor and resolve pending issues with carriers; * Control received invoices; * Verify and organize emails containing fiscal documents; * Issue invoices according to established guidelines and procedures; * Monitor monthly freight costs using spreadsheets; * Control fiscal balances related to shipping operations; * Update and organize information in systems, spreadsheets, and administrative controls, supporting data consolidation and preparation of simple reports for leadership. **Requirements:** Completed high school education; experience issuing and controlling invoices; experience organizing fiscal documents; intermediate-level Excel user; familiarity with tools such as Trello and Notion, and billing systems; experience working with AI. **Expected Competencies:** Organization and attention to detail; discipline in executing routines and controls; responsibility regarding deadlines and recordkeeping; ability to handle operational and repetitive tasks; clear communication. **Salary and Benefits:** * R$ 2400.00 * Meal allowance: R$280.00 * Chartered transportation **Working Hours:** Monday to Friday, from 08:00 to 18:00 **Location:** Mosteiro do Itaici, Indaiatuba – SP Employment Type: Full-time CLT Compensation: Starting at R$2.400,00 per month Work Mode: On-site