Technical Assistant

Description

Job Summary: We are seeking a professional to act as a facilitator in supporting project and maintenance order management, controlling data and information. Key Highlights: 1. Work for a company with an innovation and global expansion DNA. 2. Work on challenging projects alongside experts. 3. An environment that values knowledge, collaboration, and innovation. In our continuous search for creative minds passionate about innovation, we seek individuals who challenge boundaries, embrace the new, and pioneer unexplored paths toward a promising future. With over 28 years of expertise in Consulting and Project Management, we are a national benchmark in Consulting Engineering, undergoing constant global expansion. With an innovation DNA, we reinvent ourselves and evolve. Our team, comprising over 2,000 collaborators, works to propel our company toward an even more relevant, global, and digital future by 2030\. If you identify with our purpose, shall we together imagine a future and engineer it? **Responsibilities and Assignments** **Summary Description:** * Perform support activities for project and/or maintenance order management, acting as a facilitator in work execution, as well as supporting the control and dissemination of necessary data and information for task completion, in accordance with internal procedures, aiming to meet demands. **Detailed Description:** * Issue, manage, and control valued requisitions for ongoing projects/department; * Manage and control all requisitions generated for quotation; * Daily follow-up of ongoing processes with Capex-dedicated buyers; * Daily follow-up with all Project Leaders regarding the status of all packages and ongoing projects (No-Fel / FEL1 / FEL2/FEL3/Execution); * Manage and conduct weekly Procurement Process Update Meetings (weekly); * Update the Supply Map report; * Issue quotations via the client's platform; * Issue Purchase Orders via the client's platform; * Procurement for Projects when requested; * Manage and control Capex team operational licenses such as: Primavera / Civil 3D / AutoCAD; * Control license renewals and/or user changes; * Track new requests and financial approval from Capex; * Send all invoices evidencing materials/equipment/freight for material/equipment/freight provisioning; * Manage, track, and resolve non-conformities and send invoices for reprovisioning, related to materials/equipment/freight; * Receive all material/equipment and freight service invoices for submission to RI processing; * Send invoices via the client's system and/or email for processing after receipt and cargo verification; * Track processing of all invoices sent during the month; * Issue Service Sheets (SS) in SharePoint for Civil services requested in Projects or departmental demands; * Issue Service Sheets (SS) in EBS for IPROC services requested in Projects or departmental demands; * Manage, plan, and control cargo receipt jointly with Opex Warehouse and Capex Warehouse Receipt Team; * Plan and open SS with Operations for items requiring unloading support (crane/munck), planning 5 weeks in advance; * Fill out the client's emergency freight system; * Fill out scope in SharePoint and send to Transportation area when requested by Project Leader; * Send budget to Project Leader for issuance of valued RDC; * Track and unload spot freight, following the same flow as internal logistics; * Issue Non-Conformance (NC) report; * Complete and sign protest letter for Project Leader and Transporter; * Open insurance process via email; * Track the process until resolution; * Complete the request form for issuing Outbound Invoices for repair/return or material exchange with suppliers; * Contract dedicated freight for cargo transportation and shipment dispatch; * Track material until delivery to supplier; * Track and deliver return cargo (180-day deadline); * Deliver Remittance Invoice to RI via client's system; * Request and release site access for drivers and visitors (via client's system); * Track and release authorized vehicles for inspection; * Request and release meals for visitors (via client's system); * Issue requisition in system to request PPEs and uniforms; * Receive and inspect requested materials; * Deliver PPEs + request and release delivered materials in client's system; * Control employees and PPE replacements; * Archive signed invoices and CTEs in the current year folder for finance team consultation. **Requirements and Qualifications** **Basic requirements:** * Completed high school education; * Technical course in related fields; * Advanced Office suite proficiency. **You stand out if you have:** * Bachelor's degree in Administration or Engineering; * Materials Technician certification; * Power BI (intermediate level); * Experience in mining sector. **Additional Information** **Job Characteristics:** * Employment Type: Regular Office (On-site) * Work Location: Poços de Caldas/MG (no field days off) * Working Hours: 08:00 - 17:00 **Benefits included in this position:** * Health insurance * Dental insurance * Life insurance * Transportation allowance * Meal allowance * Gympass partnership Discounts and partnerships with various educational institutions * At Timenow, we believe in the power of ideas—and even more so, in the ability to turn them into reality. We are a global company with three decades of history, dedicated to imagining a possible world and engineering it with intelligence, innovation, and purpose. #### **If you seek a place where your creativity finds space, your development is taken seriously, and your work makes real impact, join Timenow.** We are a community of over 2,500 people distributed across Brazil, the United States, and Portugal. We are united by a common mission: transforming complexity into shared achievements. Here, you will work on challenging projects alongside recognized experts, in an environment that values knowledge, collaboration, and constant innovation. It does not matter where you are in your journey—the important thing is your willingness to make a difference. **\#JoinTimenow!**