Job Summary: Performs support services in the areas of human resources, administration, finance, and logistics, serving suppliers and customers and handling various documents. Key Highlights: 1. Receives and verifies documents and checks the completeness of data. 2. Performs cargo traceability and identifies discrepancies. 3. Assists in inventory audits and performs administrative tasks. Reports to the Unit Manager. Performs support services in the areas of human resources, administration, finance, and logistics; serves suppliers and customers, providing and receiving information about products and services; handles various documents, complying with all necessary procedures related to them. * Receives and verifies daily documents originating from various departments of the company, such as: invoices, requisitions, purchase orders, etc., and checks the correct completion of data (supplier identification, amounts, dates, authorizations, etc.) entered into the system for subsequent forwarding for payment, accounting, and control; * Collects internal correspondence and general documents and prepares mailbags destined for Head Office or other units via postal service. Issues and/or files the respective protocols for shipment tracking; * Performs cargo traceability (Shipping) by comparing product order data with corresponding invoices, ensuring accurate customer fulfillment regarding quantity and types of requested products. Identifies any discrepancies to Shipping for appropriate correction and customer notification, or compiles documentation and forwards it for control and archiving. * Performs various administrative tasks in support of the department, such as file organization, photocopying, retrieving materials from the warehouse, telephone reception, and call transfers to extensions, etc. * Periodically assists in inventory audits of raw materials, finished goods, and warehouse stock by physically counting stored items for control and accounting purposes. Brief description: Reports to the Administrative Supervisor and performs general administrative tasks in support of the Administrative Department, such as visual document verification, file organization, internal document distribution, telephone reception, etc.; * May occasionally assist in shipping finished products by performing simple support activities, such as document verification, counting products during palletization, and similar tasks; * Performs other duties related to the position, as directed by the supervisor.
João Silva
Indeed · HR
João Silva
Indeed · HR
