Junior Administrative Analyst

Description

Job Summary: We are seeking a Junior Administrative Analyst to assist with administrative activities within the department, ensuring smooth departmental operations and providing institutional support. Key Highlights: 1. Opportunity to work across various administrative areas 2. Essential role for the smooth operation of the department 3. Support for supplier management, asset management, and administrative processes Job Description for Junior Administrative Analyst: We are looking for a Junior Administrative Analyst to assist with administrative activities in the department. The professional will be responsible for performing tasks that ensure the smooth operation of the company's administrative department. Responsibilities: * Reporting and Documentation: Prepare reports, spreadsheets, meeting minutes, and other administrative documents, maintaining accurate and up-to-date records. * Supplier and Procurement Management: Maintain relationships with suppliers and partners, prepare quotations and purchase orders, review contracts, monitor performance, and ensure compliance with laws and regulations. * Asset and Financial Management: Control assets and depreciation, analyze expenses, support budget preparation, and perform financial reporting. * Maintenance and Infrastructure: Develop building maintenance schedules and monitor service execution. * Administrative Processes: Design, monitor, and reassess information and process workflows on management platforms. * Institutional Support: Support general assemblies, Executive Board meetings, and Fiscal Council meetings, ensuring appropriate administrative support. * People and Environment Management: Promote a healthy and motivating work environment, inform supervisors of incidents, and ensure implementation of administrative policies. Requirements: * Completed or currently pursuing a Bachelor's degree in Administration, Economics, Accounting, or related fields; * Prior experience in administrative roles; * Proficiency in Microsoft Office (Word, Excel, PowerPoint); * Strong communication and interpersonal skills; * Organizational skills and proactivity; * Ability to work effectively in a team.