Administrative Assistant

Description

Job Summary: The professional will be responsible for financial management, accounts receivable, bank reconciliations, issuance of fiscal documents, and HR routine support, including onboarding and internal communication. Key Highlights: 1. Financial and administrative management 2. HR and internal communication support 3. Customer request handling **Main Responsibilities:** * Manage accounts receivable and perform bank reconciliations. * Issue invoices, bank slips, and fiscal notes, ensuring correct delivery to customers. * Control collections, monitor delinquency, conduct amicable negotiations, and support payment regularization. * Update and manage annual adjustments and other customer-related financial routines. * Issue internal and external communications related to customer service and finance. * Ensure timely handling of customer requests by providing support and/or directing them to the responsible department. * Assist in scheduling interviews and organizing stages of the selection process. * Organize and receive initial documentation for onboarding new employees. * Support internal communication, ensuring that policies, notices, and updates reach all employees. * Organize and manage training sessions, maintaining updated records, attendance lists, and certificates. * Prepare managerial reports and provide direct support to management with controls, indicators, and routine information. **Requirements:** * Completed or ongoing technical or undergraduate degree in Administration, Accounting, or related fields * Prior experience in administrative/financial roles is a plus * Intermediate Excel skills and ERP system knowledge **Behavioral Profile:** * Organization, attention to detail, strong communication skills, and proactivity * Ability to handle multiple tasks and work effectively in a team **Comprehensive benefits package \+ Profit Sharing (PLR)** * Meal allowance: BRL 31.00/day (Caju Card) * Transportation allowance * Profit sharing (PLR) * Retention bonus * Intermedica health plan (30% company-subsidized) * Life insurance * TotalPass * Birthday day off * Uniodonto dental plan (100% employee-paid) * Discounts and partnerships: pharmacies, courses, SESC, psychological support, and more **Working Hours:** * Monday to Thursday: 8:00 AM – 6:00 PM; Friday: 8:00 AM – 5:00 PM Employment Type: Permanent CLT contract Salary: BRL 1,980.00 \- BRL 2,375.00 per month Work Location: On-site