**Administrative Assistant** 1. Responsibilities The Administrative Assistant will serve as the guardian of the company’s internal workflow, ensuring that everything happens on time and in the right way. Key responsibilities include: * Organizing documents, data entries, and system updates in internal systems. * Supporting administrative routines across all departments (Finance, HR, Sales, Operations). * Generating and verifying reports, spreadsheets, purchase orders, invoices, and registrations. * Promptly and effectively communicating with clients, suppliers, and internal teams. * Managing administrative inventory (office supplies, consumables). * Assisting with scheduling meetings, business trips, appointments, and internal requests. * Ensuring proper organization of both physical and digital files. * Supporting the tracking of administrative KPIs and goals. * Performing various operational tasks while consistently ensuring accuracy and adherence to deadlines. **2. Minimum Requirements for Application** * Completed high school education (a bachelor’s degree is a plus). * Basic to intermediate proficiency in Microsoft Office (especially Excel). * Strong written and verbal communication skills. * Ability to organize and prioritize tasks efficiently. * Punctuality and a strong sense of responsibility. * Aptitude for quickly learning new tools and systems. **3. Preferred Qualifications** Those extra qualities that truly make a candidate stand out: * Prior experience in administrative roles. * Advanced Excel skills or ERP system expertise. * Comfort with numbers and administrative controls. * Multitasking ability and flexibility. * Proactivity — anticipating needs rather than waiting for tasks to be assigned. * Professional demeanor aligned with the company’s culture and values. **4. Desired Personal Profile** A profile that goes beyond operational execution to contribute strategically on a daily basis: * Naturally organized — someone who takes genuine satisfaction in well-structured spreadsheets and properly named files. * Communicative, approachable, and collaborative — a team player who strengthens the group. * Self-driven, disciplined, and committed to owning one’s routine. * Resilient — capable of managing diverse demands without losing momentum. * Ethical, trustworthy, and possessing an owner’s mindset. * Eager to grow and learn quickly, constantly seeking ways to improve processes. Job Types: Full-time, Permanent Pay: R$1,800.00 – R$21,000.00 per month Experience: * Administration (Required)