Job Summary: Ensures accuracy and integrity of product technical information, acting as a strategic link between Development and Production. Key Highlights: 1. Acts as a strategic link between Development and Production. 2. Ensures full fidelity between the technical specification sheet and the product to be manufactured. 3. Optimizes standardization and control of technical data. **Position: Technical Specification Administrative Assistant** **Position Mission** Ensure the **accuracy, standardization, and integrity of technical information** for manufactured products, guaranteeing that all material, process, and specification data are correctly registered in the system and properly documented for execution on the factory floor. Acts as a strategic link between **Development (Design and Pattern Making)** and **Production**, ensuring faithful reproduction of the approved product. **Direct Reporting To** Technical Specification Coordinator or Supervisor. **Internal Stakeholders (Internal Customers)** * Product Development (Design and Pattern Making) * Production Planning and Control (PCP) and Production (Cutting, Preparation, and Assembly) * Purchasing and Warehouse * Quality **Requirements and Qualifications** Academic Background * Completed High School * Technical course in administrative, production, or related fields preferred Experience * Prior experience in administrative routines * Preferably in textile, footwear, or leather industries Technical Knowledge * Proficiency in Microsoft Office Suite (especially Excel – mandatory) * Basic knowledge or experience with enterprise systems * Familiarity with reading and interpreting technical drawings and development specification sheets **Key Responsibilities** 1\. Master Data Registration and Maintenance * Register new items (raw materials, components, leathers, hardware, trimmings) in the ERP system * Standardize item codes and descriptions * Update supplier information, base costs, and technical specifications 2\. Preparation and Management of Technical Specification Sheets * Transcribe data from the approved prototype into the standard layout * Accurately record the BOM (Bill of Materials) * Attach technical drawings, photos, cutting layouts, and visual instructions * Ensure full fidelity between the technical specification sheet and the product to be manufactured 3\. Revision Control and Version Management * Track revisions and changes * Ensure Production always uses the current version * Maintain archived history for traceability 4\. Operational Support and Communication * Issue and distribute technical specification sheets after OP release * Resolve Production queries * Support Purchasing in verifying item codes and requisitions 5\. Organization and Archiving * Maintain physical and digital organization * Ensure confidentiality and traceability of information **Performance Indicators (KPIs)** Indicator Objective **Data Entry Accuracy** 100% of specification sheets free from typing/coding errors **Average Registration Time** Reduction in time between prototype approval and technical specification sheet release **Zero Non-Conformities** No Production complaints due to specification sheet errors **Essential Tools** * ERP/MRP System * Excel / Control Spreadsheets * Technical Drawing Viewing System (for consultation) * Physical and Digital File Organization **Expected Behavioral Competencies** * Attention to detail * Organization and discipline * Clear communication * Agility with precision * Responsibility and sense of urgency * Teamwork