Administrative Assistant

Description

Job Summary: Fundação José Silveira is seeking a professional to provide administrative support for routine activities, document organization, and support for academic and research processes, contributing to the institution’s growth and legacy. Key Highlights: 1. Essential administrative support in routine departmental activities 2. Organization and archiving of physical and digital documents 3. Support for administrative, academic, and research processes For 89 years, Fundação José Silveira has kept its gaze focused on the future, continuously reinventing its practices in an unpredictable world—without losing sight of its solid roots in its founding purpose: caring for people’s health and improving their quality of life. Thus, we seek individuals connected to innovation who can contribute to our continuous growth and the perpetuation of our legacy. Join our purpose! **Responsibilities and Duties** * Provide administrative support for routine departmental activities, ensuring organization and smooth internal processes. * Manage, organize, and archive physical and digital documents—including administrative, academic, and research processes. * Assist in preparing, updating, and monitoring spreadsheets, reports, official letters, memoranda, and other administrative documents. * Support scheduling and organizing meetings, training sessions, classes, academic and scientific events—including attendance lists and minutes. * Provide administrative support for teaching and learning activities, assisting with class management, courses, trainings, certificates, and academic records. * Support administrative activities related to research, such as organizing project documents, schedules, agreements, reports, and responding to information requests. * Provide internal and external service (in-person, telephone, and email), delivering information and directing requests to responsible parties. * Manage consumable supplies, request replenishments, and support sector resource and input management. * Support administrative processes related to contracts, agreements, partnerships, and scholarships, where applicable. * Comply with institutional regulations, internal policies, and established workflows, safeguarding information confidentiality. * Perform other related administrative tasks, as required by the department and management guidance. **Requirements and Qualifications** Completed high school or undergraduate degree; Administrative experience preferred; Basic proficiency in standard computer applications (Word, Excel, PowerPoint, Canva, and AI); Knowledge of business writing. **Additional Information** Availability to work Monday through Friday during standard business hours. Founded on February 21, 1937 by Professor José Silveira, Fundação José Silveira (FJS) has expanded its mission through sustainable growth grounded in strategic planning and a focus on optimal outcomes. As a nonprofit philanthropic institution, FJS primarily serves underserved populations, delivering high-quality services. This is demonstrated by the exemplary work of our units in areas including tuberculosis control, neonatal care, humanized childbirth, breast cancer treatment, and rehabilitation for patients with neuropsychomotor disabilities, intellectual disabilities, and autism. Annually, FJS delivers over 1.2 million services. Furthermore, FJS implements health promotion, prevention, and socio-environmental initiatives targeting communities in Salvador and municipalities across Bahia’s interior, contributing to improved social and health indicators across the state. **\#JoinFJS**