Construction Administrative Analyst

Description

Job Summary: Manage administrative, financial, and operational activities of construction projects, controlling documentation, materials, costs, and promoting continuous improvement. Key Highlights: 1. Comprehensive management of construction projects and administrative processes 2. Focus on cost control and billing 3. Opportunity to optimize processes and drive continuous improvement Job Responsibilities: * **Administrative and Document Management** Manage all project documentation (contracts, measurements, invoices, reports); Organize and maintain up-to-date physical and digital project records; Ensure a consistent documentation base for billing; Standardize site administrative processes. * **Materials and Supplies Control** Control material flow (receipt, dispatch, and consumption); Monitor supply availability according to the schedule; Update weekly material status on site; Support the procurement department with demand information; Ensure material traceability and organization. * **Project Monitoring** Update physical progress based on execution drawings; Track schedules and ensure adherence to planning; Control pre-construction and execution checklists; Support field activities when necessary; Ensure field information is recorded via daily site logs. * **Cost and Billing Control** Control physical and financial measurements; Validate completed services for payment; Support billing based on approved measurements; Prevent financial discrepancies and inconsistencies. * **Interface and Communication** Act as a liaison among site, engineering, procurement, and finance departments; Participate in technical and administrative alignment meetings; Interact with suppliers and service providers; Ensure continuous information flow across departments. * **Reporting and KPIs** Prepare technical and managerial reports; Monitor productivity, physical progress, and scheduling; Develop KPIs such as: Labor histogram Execution performance Financial status Provide data for strategic decision-making * **Construction Logistics** Support team mobilization and demobilization; Organize transportation, accommodation, and site access; Ensure logistical support for commencement and execution of activities; Guarantee administrative availability for site operations. * **Operational Management** Control document flow between site, procurement, and finance; Ensure process standardization; Identify and resolve operational bottlenecks; Support efficient field activity execution. * **Continuous Improvement** Seek process and tool optimization; Develop instructional materials and best practices; Participate in training and technical updates. Job Requirements: Bachelor's degree completed or in progress in Civil Engineering or related fields. Proven experience as an analyst – 1 year. Proficiency in Microsoft Office (Advanced Excel is preferred). Minimum Education Level: Bachelor's Degree Desired Education: *Civil Engineering, Bachelor's Degree