Administrative Analyst (Public Orientation Development)

Description

Job Summary: Inhotim is seeking an Administrative Assistant/Analyst to plan schedules, manage attendance records, and optimize workflows in the Public Orientation area. Key Highlights: 1. Plan and execute scheduling for the Public Orientation team. 2. Optimize workflows and propose simplification measures. 3. Collect data, generate reports, and ensure confidentiality of information. The Instituto Inhotim — a Botanical Garden and Museum of Contemporary Art — is seeking, on a **temporary basis**, a person to fill the position of **Administrative Assistant/Analyst**. Located in Brumadinho (MG) since 2006, Inhotim is a nonprofit organization funded by ticket sales, event revenues, and donations from individuals and legal entities — either directly or via Federal and State Cultural Incentive Laws. Its landscapes across 140 hectares of visitor areas offer a unique experience that blends art and nature. More than 500 people collaborate daily to keep this entire structure running. Join our team too! **Responsibilities and Duties** **This person will be responsible for:** * Planning and executing the Public Orientation team’s schedule, ensuring coverage of all workstations, team rotation, and strict leave control; * Acting as a liaison between HR and staff in the area to verify attendance records, manage overtime banks, and support benefit usage; * Reviewing and processing requests submitted by staff via the MeuRH app; * Organizing and maintaining physical and digital folders containing visitor flow data and exhibition space checklists; * Monitoring department routines and proposing simplification measures to optimize workflows; * Collecting data, completing spreadsheets, generating reports, and ensuring confidentiality and reliability of all generated information; * Providing information to interfacing departments and supporting immediate leadership in resolving irregularities and defining new procedures; * Participating in trainings and events, particularly within their area of expertise, to remain updated on content, new methodologies, tools, processes, and legislation; * Researching market best practices and suggesting improvement initiatives for their area; * Performing other related duties. **Requirements and Qualifications** **Candidate Profile:** * Completed or ongoing undergraduate degree in Administration, Human Resources Management, or related fields; * Prior experience in developing work schedules and verifying attendance records; * Proficiency in Microsoft Office (especially Excel for spreadsheet management); * Familiarity with the MeuRH app or similar HR management systems is desirable. **Additional Information** **About the Position:** * **Temporary contract with an expected duration of 10 months;** * **CLT employment regime;** * Health insurance, dental insurance, transportation allowance, chartered transportation, meals provided onsite, culture allowance, Wellhub membership, and life insurance. #### **Inhotim** Inhotim is a Museum of Contemporary Art and Botanical Garden located in Brumadinho (MG) since 2006\. Inhotim is a nonprofit organization funded by ticket sales, event revenues, and donations from individuals and legal entities — either directly or via Federal and State Cultural Incentive Laws. Recognized as Latin America’s largest open-air museum, Inhotim lies within the rich biomes of the Atlantic Forest and Cerrado. Its landscapes across 140 hectares of visitor areas provide a unique experience blending art and nature. Approximately 1\.862 works by over 280 artists from 43 countries comprise the collection, displayed outdoors and in galleries amid a Botanical Garden featuring more than 4,300 rare botanical species from all continents. More than 500 people collaborate daily to keep this entire structure running. Join our team too! #### **Mission** Inhotim is an open-air museum that fosters immersive and transformative experiences by integrating art and nature. We create, preserve, and disseminate artistic and botanical collections in an inclusive space where diverse perspectives drive new dialogues. We promote experimentation, research, and education, grounding discussions on art, society, and biodiversity. #### **Vision** To be a **perennial and sustainable** institution that values culture and people. A **reference** in experimentation, research, and training in art and nature, aiming to build a **legacy of knowledge and transformation** with **local and global impact**. #### **Values** Inhotim: Art and Nature We encourage **experimentation** at the singular intersection of art and nature. Inhotim for Everyone We **democratize** access to art, nature, and education for diverse audiences. Our Inhotim We are a **plural and inclusive** institution. We value everyone who makes Inhotim and engages with it — in all their diversity — where there is no room for prejudice or harassment. Inhotim Inward and Outward We operate **ethically**, **transparently**, and **sustainably** in our relationships with people, communities, and nature, in resource management, and in governance practices.