Indeed
Administrative Assistant
A medical laboratory in Botucatu is seeking an Administrative Assistant.
**Responsibilities:**
Perform administrative tasks under coordination, supporting the executive board and department managers. Handle and screen telephone calls, schedule appointments, draft correspondence, and prepare reports. Receive clients and visitors, initiate the examination process, and direct them to wait for sample collection. Register patients and their examination records in the Laboratory Information System (SIL). Complete requisition forms according to the patient’s health insurance plan and perform billing for respective health plans. Prepare quotations for clients and schedule home sample collections. Consult support laboratory websites to gather technical and financial information. Collect various data, consult documents, files, and card indexes to obtain information necessary for carrying out routine administrative tasks. Perform general typing duties and maintain orderly execution of the department’s bureaucratic functions. Assign and delegate administrative tasks when authorized, and assist in administrative processes, including inventory and material requisition control. Provide information regarding administrative procedures upon request and perform other similar tasks. Answer incoming phone calls, screen topics, and forward calls according to the availability of the person being contacted. Make external and internal phone calls, transferring calls or delivering messages as needed. Prepare correspondence, tables, notices, and other documents, arranging for their reproduction and distribution. Serve internal and external customers, identifying visitors and the matters they wish to address, and directing them to the appropriate departments. Organize and maintain the department’s filing system for document storage and ease of retrieval. Carry out external tasks at collection centers, post offices, notary offices, laboratory supply stores, supermarkets, and other locations.
Previous experience as an Administrative Assistant, Secretary, Office Assistant, or Receptionist may indicate suitability for some of the responsibilities associated with this position.
**Desired Qualifications:**
**Education:** Completed high school
**Experience:** Prior experience required
**Compensation and Benefits:**
* Salary: BRL 1,355.98
* Meal allowance
* Transportation allowance
**Additional Information:**
* #UrgentOpening
* Employment type: Full-time, on-site
* Work schedule: Full-time
* Working hours: Monday to Friday, from 7:00 AM to 1:00 PM; Saturday, from 7:00 AM to 11:00 AM.

R. Morais de Barros, 73 - Centro, Botucatu - SP, 18600-300, Brazil
R$1,355/month