Administrative Assistant

Description

Job Summary: The Platinão Group is seeking an administrative professional to organize documents, verify invoices, and support the team, emphasizing well-being and respect. Key Highlights: 1. Join a company that values the well-being of its employees and customers. 2. Work in an environment of respect and empathy. 3. Collaborate with the administrative and financial organization of the unit. The Platinão Group is growing—be part of this story! Since 1977, providing people with great moments and serving as a benchmark for the quality of our facilities. We are recognized as an excellent place to work! Here, we care about the well\-being of employees, customers, and suppliers. Respect prevails here—we treat everyone equally and welcome people with empathy. \#JoinPlatinão! RESPONSIBILITIES AND DUTIES * Receive invoices and freight documents from the Diesel, Otto Cycle, Restaurants, and Stores departments; * Organize, sort, and verify invoices and vouchers by customer using the EMsys system’s invoice report; * Digitize (scan) invoices and save them in customer-specific folders; folders must be identified by gas station name, code, and customer name; * Ensure invoices are saved daily each morning. If processing is completed ahead of schedule on the same day, the following day must include a verification to confirm all invoices from the previous day have been properly digitized; * Physically organize invoices, sorting them by customer as they are scanned; these invoices will be archived at the unit; * Organize freight letters exchanged at the gas station with transport companies, sorting them by customer name and in ascending chronological order; * Scan freight documents and other items from the cash closing mailbag—especially when the cashier has difficulty viewing files digitized by the cashier—and freight documents belonging to the cash closing process; * Properly organize documents by document type and customer, storing them in boxes labeled with dates; * Receive the diesel document mailbag, archive cash closing reports, separate freight documents into another file, and remove sight and post\-dated checks for bank deposit; * Deposit sight and post\-dated checks using the Bradesco check scanner and clear them in the EMsys system; * Separate checks that cannot be deposited via the check scanner, make copies, place them in envelopes, and deliver them to the person responsible for bank deposit, clearing them later in the system; * Deposit checks (those not eligible for scanner deposit) at the bank daily; * Prepare client check deposits directly into their accounts; * Verify cash balances for the Otto Cycle, Store, and Restaurant, and scan cash closing reports; * Notify the treasury officer responsible for cash closing of the verified amounts; * If necessary, replenish the electronic cash drawer with physical cash from the Diesel, Otto Cycle, Store, and Restaurant safes; * Receive the Protege withdrawal in the manager’s office and deposit it into the electronic cash drawer; * Receive change checks sent by the treasury department, inform the responsible analyst of the check numbers, and notify the Diesel manager of the quantity; * Manage change and coin operations jointly with managers; * Send the electronic cash drawer statement to the responsible analyst and supervisor first thing each morning; * Support the cashier team as needed. * Issue fuel or product invoices if required; * Open maintenance tickets if necessary; * Open and track customer complaint tickets with the respective departments; * Assist the unit manager with administrative tasks. REQUIREMENTS AND QUALIFICATIONS High school diploma; Minimum six months’ experience in administrative roles, such as cashier or related areas; Basic knowledge of Microsoft Office (Word, Excel, etc.); ERP system knowledge is desirable; Valid driver’s license and personal vehicle. ADDITIONAL INFORMATION WORK LOCATION: Platinão Gas Station \- BR\-163 Highway, Km 459, Campo Grande \- MS; WORK SCHEDULE: Monday to Thursday: 7:00 AM to 5:00 PM; Friday: 7:00 AM to 4:00 PM (with one-hour lunch break). SALARY AND BENEFITS: Salary: R$ 1\.800,00 \+ (30% hazard pay) 540 \= R$ 2\.340,00 Benefit card: R$ 482,00; Unimed health plan; Cost-of-living allowance; Life insurance. Minimum Education Level: High School (Secondary Education) * Meal allowance * Health plan * Life insurance * Cost-of-living allowance