Executive Secretary

Description

**Solve Consultoria** Solve is a recruitment and selection consulting firm that operates closely and strategically, connecting companies with the right people through well-structured processes, a human-centered approach, and high accuracy. We manage the entire selection process end-to-end—leave it to those who understand it. This position is for a group in the civil construction sector, a reputable real estate development company located in Campo Grande, MS. **Job Mission** Ensure organization, fluidity, and efficiency in senior leadership’s daily operations through structured management of agendas, meetings, documents, and administrative tasks. Serve as direct support to the CEO and executive board, ensuring confidentiality, communication agility, and excellence in addressing executive needs—contributing to process organization and the effectiveness of the company’s strategic decisions. **Responsibilities** * Manage and organize the CEO’s and senior leadership’s executive agendas, including scheduling, rescheduling, and prioritizing internal and external commitments; * Organize and support executive meetings, including room reservations, participant invitations, preparation of materials, and logistical support; * Draft meeting minutes and record key discussion points, disseminating information and tracking follow-up actions when necessary; * Support the preparation of agendas and materials for executive board, board of directors, and committee meetings, ensuring content is available within established deadlines; * Prepare executive presentations and documents, organizing strategic information to support leadership meetings and decisions; * Manage the flow of documents, contracts, and communications requiring validation or signature by senior management, ensuring organizational efficiency and process agility; * Provide direct administrative support to the CEO and executive board, assisting in organizing tasks, commitments, and daily activities; * Manage corporate travel logistics, including quotation and booking of flights, accommodations, transportation, and coordination of external schedules; * Support the organization of corporate events, external meetings, and leadership institutional engagements; * Monitor and manage the use of the executive fleet, coordinating maintenance, inspections, and required documentation; * Act as a communication liaison between leadership and internal departments, ensuring organized information flow; * Maintain organization and confidentiality of sensitive information related to senior leadership and the company.