Administrative Manager

Description

Job Summary: The Administrative Manager will supervise financial operations, ensure the company's financial health, and provide strategic analysis for decision-making, while leading teams and controlling costs. Key Highlights: 1. Team leadership and people development 2. Strategic financial and administrative operations management 3. Focus on efficiency, cost reduction, and governance The Administrative Manager will be responsible for supervising all financial operations of the organization, ensuring the company's financial health and providing strategic analysis for decision-making. This professional will lead a team, manage cash flow, and control costs to maximize results and sustainable organizational growth. **1\. Administrative Responsibilities (General Backoffice)** * Supervise all administrative routines of the company. * Ensure organization, standardization, and compliance with internal policies. * Manage assets, contracts, maintenance, and infrastructure. * Coordinate administrative procurement (supplies, services, outsourced contracts). * Negotiate and manage service providers (cleaning, maintenance, IT, security, etc.). * Create and review administrative processes and indicators (SLA, efficiency, costs). **2\. Financial Responsibilities** **2\.1\. Cash Flow and Accounts** * Manage **accounts payable and receivable**, reconciliations, and cash flow forecasting. * Control bank accounts, transactions, fees, and financial operations. * Ensure **daily, weekly, and monthly cash flow organization**. **2\.2\. Financial Reports** * Deliver reports on: * + Management income statement (DRE) + Expenses by cost center + Margin, EBITDA, and key indicators + Cost projections and analysis **2\.3\. Budgeting and Results** * Participate in the preparation of the **annual budget (OPEX and CAPEX)**. * Monitor expenditures and ensure adherence to the plan. * Propose cost reductions and efficiency improvements. **2\.4\. Collections and Controls** * Monitor delinquency and propose recovery actions. * Control documentation for audits, banks, and accounting. **3\. Human Resources Department Responsibilities** **3\.1\. HR Routines** * Supervise **hiring, terminations, vacations, leaves of absence, and time tracking**. * Approve payroll calculations and statutory labor charges. * Coordinate benefits (transportation allowance, meal vouchers, health insurance, etc.). **3\.2\. Legal Compliance** * Ensure compliance with: * + Labor legislation + Collective bargaining agreements (CCT)/agreements + eSocial (events, deadlines, and occupational safety and health - SST) **3\.3\. HR Indicators** * Monitor turnover, absenteeism, payroll costs, and overtime hours. * Implement internal policies and standards regarding working hours, time tracking, and conduct. **4\. People Management Responsibilities** * Lead the HR, finance, and administrative teams. * Assign tasks, analyze performance, and provide feedback. * Develop team technical and behavioral competencies. * Foster a positive, highly productive organizational climate. **5\. Strategic Responsibilities** * Serve as the liaison between senior management and administrative departments. * Translate senior management decisions into practical execution. * Present reports with solutions—not just problems. * Lead efficiency, cost reduction, and automation initiatives. * Implement systems that improve control and governance. **6\. Process and Control Responsibilities** * Create and maintain internal controls to reduce errors and risks. * Standardize processes (SOPs) and ensure operational discipline. * Monitor internal and external audits. * Ensure administrative and financial compliance. * Proficiency with the EVEREST system