ADMINISTRATIVE ASSISTANT - DC

Description

Job Summary: Assist with administrative routines at distribution centers, providing commercial, logistics, and financial support to ensure process organization and efficiency. Key Highlights: 1. Administrative support in distribution center routines 2. Support to commercial, logistics, and finance departments 3. Process organization and service quality **Job Mission** Assist with administrative routines at distribution centers, providing support to commercial, logistics, and finance departments, ensuring process organization, correct execution of operational and administrative activities, adherence to deadlines, and internal and external service quality, thereby contributing to the smooth operation of the unit and process efficiency. ### **Main Responsibilities** * Provide commercial support, including issuing duplicate invoices, XML files, and DANFE documents; * Perform closing, verification, receipt, sorting, and dispatch of mail pouches, as well as receipt, organization, and distribution of correspondence; * Support cashier and reception services, as required by the unit; * Register transport waybills (CTRCs), freight invoices, and maintain operational relationships with transportation companies; * Record supplier invoices and transfer entries, with or without tax substitution; * Email outgoing transfer invoices to branch administrative staff for verification and ICMS-ST review; * Forward corporate instructions for write-offs and discounts resulting from customer returns. ### **Basic Requirements** * Completed high school education; * Minimum of one year’s experience in administrative routines. ### **Desirable Requirements** * Intermediate knowledge of Microsoft Office suite; * Knowledge of invoices (commerce and/or distribution); * Knowledge of taxes; * Customer service knowledge and experience.