Administrative Assistant

Description

Job Summary: The Administrative Assistant will provide executive administrative support, managing schedules, documents, and institutional tasks with confidentiality and efficiency. Key Highlights: 1. Strategic administrative support 2. Communication with diverse stakeholders 3. Confidentiality and organization Hello, we are the Grupo BOM JESUS IELUSC! Our mission is to educate people for human, social, and sustainable development through diverse experiences in a welcoming environment. If you believe in this and wish to make it your purpose, you are in the right place! The **Administrative Assistant** will be responsible for providing administrative support to executive activities by managing schedules, organizing documents, tracking institutional tasks, and communicating with internal and external stakeholders—ensuring efficiency, confidentiality, and process fluidity. Continuously handle tasks from the Basic Education Secretariat during periods of high workload. **Responsibilities and Duties** * Organize meeting, appointment, travel, and event schedules for the Executive Directorate; * Provide service and communication with managers, staff, suppliers, partners, and external stakeholders; * Organize in-person and virtual meetings, preparing supporting materials, documentation, and follow-up on action items; * Control confidential documents and ensure proper organization of physical and digital files; * Register and organize teacher travel for institutional events; * Support the organization of institutional events; * Arrange coffee breaks for institutional training sessions; * Maintain absolute confidentiality regarding strategic and institutional information. **Requirements and Qualifications** * Completed high school education. * Pursuing higher education in Administration, Languages, Secretarial Studies, or related fields is considered an advantage. * Prior experience in the administrative field. * Basic knowledge of Google (Google Workspace). * Strong written communication skills. * Intermediate English proficiency. **Additional Information** **Our Benefits:** * Health Insurance Allowance (per institutional policy). * Dental Insurance Allowance. * Study Grants (per institutional policy). * Restaurant voucher program. * SESC membership benefits. * Zenklub access. * Discounts on swimming center and gym activities. * Parking. * Uniform. **Working Hours:** * Monday to Friday, from 8:00 AM to 12:00 PM and from 1:00 PM to 5:48 PM. **We believe excellence in education transforms tomorrow.** **Our purpose is to transform the world through education.** We are a community-based, Lutheran educational institution with 99 years of history, dedicated to training and educating people across all life stages—always valuing human essence, adopting innovative and market-relevant teaching methodologies, and investing in outstanding infrastructure to support the educational process. We develop creative, ethical, critical, and socially committed individuals. We are over 900 professionals who believe in excellence in education. We operate across multiple educational levels (Basic Education, Technical Education, and Higher Education) and across six campuses under the following brands: **Colégio BONJA \- Joinville/SC** *From Nursery to High School / Bilingual Programs (English and German) / Nursing Technician* **BONJA International \- Joinville/SC** Trilingual International Education **Faculdade IELUSC \- Joinville/SC** *Administration, Law, Physical Education, Nursing, Speech Therapy, Journalism, Nutrition, Psychology, Advertising and Public Relations.* **BONJA Natação e Academia \- Joinville/SC** **CEI Paschoa Poffo \-** **Joinville/SC** **Escola Professora Renate Riede \- Canoinhas/SC** Early Childhood Education through 5th Grade of Elementary School