Administrative Assistant

Description

Job Summary: Ensure logistical efficiency and document accuracy through materials control, fiscal issuance, and agile communication. Key Highlights: 1. Manage materials and documents control to ensure logistical efficiency. 2. Support operations and maintain agile communication with various departments. 3. Organize fiscal documents and control warehouse supplies. Ensure logistical efficiency through materials and documents control, system entries, fiscal issuance, operational support, and agile communication with carriers, suppliers, customers, and internal teams, ensuring accuracy and timely delivery. KEY ACTIVITIES * Organize documents and fiscal invoices in bins (boxes) according to locations (regions); * Archive documents systematically; * Monitor occurrence and delivery cancellation reports, flagging pending items in the system; * Assist with delivery cancellations and delivery documents in SSW; * Keep fiscal invoices (NFs) organized; * Contact dispatch for invoice receipt and driver release, collecting signatures; * Support operations by acting as liaison among SAC (Customer Service), GR (General Services), Finance, Procurement, and other departments; * Control warehouse supplies and flag demand-based needs for subsequent procurement; * Serve internal customers, receive unscheduled deliveries, and route them to the appropriate department. MAIN PERFORMANCE INDICATORS * Organization; * Punctuality and attendance. REQUIREMENTS NECESSARY QUALIFICATIONS * Completed high school education or technical course in Logistics (preferred); * Experience in administrative roles; * Basic/intermediate Microsoft Office proficiency; * Familiarity with SSW system (desirable).