Administrative Coordinator

Description

Job Summary: We are seeking an Administrative Coordinator with an analytical and strategic mindset to lead administrative operations, ensure efficiency, and drive continuous improvement in a dynamic environment. Key Highlights: 1. Lead administrative operations and multidisciplinary teams 2. Work in a dynamic, collaborative, and high-performance environment 3. Continuous professional development and autonomy We are looking for an **Administrative Coordinator** to join our team. We seek individuals with an **analytical and strategic profile**, strong execution capability, and the willingness to work in a dynamic, collaborative, and high-performance environment. Your mission on the team * Lead the company’s administrative operations, ensuring that all support infrastructure functions efficiently, organizedly, and with quality. * Ensure excellence in contract management, supplier management, procurement, facilities, and administrative services, supporting the business’s sustainable growth. * Manage the administrative budget, promoting cost control, resource optimization, and operational efficiency. * Develop and lead multidisciplinary teams, fostering high performance, cross-departmental integration, and results orientation. * Serve as a reference point for continuous process improvement, strengthening administrative governance and delivering an excellent experience for internal customers. Main Responsibilities * Lead teams for Reception, Cleaning and Maintenance, Information Technology (IT), and Procurement, monitoring performance, development, and productivity. * Ensure the proper functioning of the company’s administrative infrastructure, guaranteeing efficiency of support services for internal departments. * Manage administrative contracts, suppliers, facilities, assets, corporate insurance, telephony, internet, infrastructure, equipment leasing, and building administration. * Plan, monitor, and control the administrative budget, performing budget management (budgeted vs. actual), fixed costs, variable costs, and administrative expenses. * Conduct administrative procurement processes, supplier negotiation, and supplier development, aiming to reduce costs and improve service levels. * Control inventory of administrative supplies and ensure operational replenishment. * Monitor performance indicators such as supplier SLAs, savings, operational efficiency, administrative cost per unit, and internal request response times. * Collaborate with other company departments, ensuring administrative support, continuous process improvement, and operational excellence. What We Are Looking For * Completed Bachelor’s degree in Administration, Production Engineering, Business Management, or related fields. * Experience in administrative coordination, leading multidisciplinary teams and administrative operations. * Experience in contract management, supplier management, procurement, facilities, and general services administration. * Experience in budget management, cost control, performance indicators, and supplier negotiation. * Intermediate or advanced Excel knowledge; ERP system experience is desirable. * Organized, analytical profile with strong planning and priority management capabilities. * Excellent communication skills, negotiation ability, and relationship-building capacity across diverse departments and partners. * Ability to operate effectively in a dynamic environment, managing multiple concurrent demands. * Owner mindset, systemic vision, decision-making capability, and results orientation. ✨ Valued Differentiators * Experience in medium- or large-sized companies with multifunctional operations. * Exposure to high-performance and rapidly growing environments. * Experience in designing and improving administrative and operational processes. * Knowledge of indicator management (KPIs), SLAs, budgeting, and cost-reduction initiatives (savings). * Experience implementing and managing administrative policies and corporate governance. * Proactive, hands-on profile focused on continuous improvement, operational efficiency, and team development. Work Model * Location: São Paulo \- SP * Employment Type: PJ (Individual Contractor) What You’ll Find Here * Dynamic and collaborative environment * High-performance culture and accelerated growth * Autonomy and ownership in day-to-day activities * Continuous professional development * Real opportunity for internal advancement Benefits * Monthly stipend of R$1\.000,00 Starbem (health-focused platform) Avus (platform offering discounts on consultations and exams) Wellhub Discounts at pharmacies and partner companies