Senior Administrative Assistant - PR

Description

Job Summary: We are seeking a proactive and organized Senior Administrative Assistant to provide support to departmental routines in a collaborative environment that values development. Key Highlights: 1. Opportunity for professional growth in a collaborative environment 2. Values continuous learning and internal development 3. Ethical and innovative organizational environment Description: Our Story The Invasive Group provides minimally invasive, safe, and high-quality products for the vascular, endovascular, and hemodynamics sectors. Our commitment to excellence is reflected in our customer service, consistently aligned with the company’s mission, vision, and values. We operate in both public and private hospitals, providing direct surgical support and technical visits. Additionally, we have administrative, financial, and logistics teams responsible for optimizing processes, managing inventory, ensuring delivery efficiency, and maintaining financial sustainability. Our Human Resources and Compliance teams ensure an ethical and innovative organizational environment, reinforcing our commitment to quality and customer satisfaction. Senior Administrative Assistant. We seek a professional interested in the Administrative field, supporting departmental routines. This is an excellent opportunity for those wishing to grow professionally in a collaborative environment that values continuous learning and internal development. We value organized individuals with attention to detail, strong communication skills, and the ability to adapt to various situations. If you are proactive, highly organized, committed, communicative, and wish to join a dynamic team, we look forward to your application! Responsibilities and Duties * Maintain and update administrative spreadsheets and reports, ensuring data accuracy. * Develop and manage a comprehensive list of Group events, ensuring all data remains accessible and up-to-date. * Organize and update the Executive Board’s meeting and event schedule, optimizing communication and workflow. * Draft and send institutional emails and announcements, ensuring clarity and professionalism in all interactions. * Assist in organizing and managing administrative documents and digital files, promoting operational efficiency. * Prepare materials, organize spaces, and provide technical and logistical support for successful events and meetings. * Coordinate corporate travel logistics, including transportation, accommodation, and ticket issuance. * Collaborate with the Marketing team on various administrative tasks, contributing to the improvement of internal processes. Requirements and Qualifications * Proficiency in Microsoft 365 applications such as Word, Excel, PowerPoint, and Outlook, using these tools to optimize administrative processes and collaborate effectively with the team. * Knowledge of Excel, including functions and formulas for data analysis and report generation. * Ability to create and format impactful presentations using tools such as PowerPoint, Google Slides, and Prezi, ensuring attractive design and effective idea communication. * Experience with tools such as Canva and Adobe, plus knowledge of design and video editing software (e.g., Adobe Premiere and Final Cut). Familiarity with content strategies for creating visually appealing and effective projects. * Prior experience in administrative roles is desirable, bringing practical knowledge that contributes to team functionality and process efficiency. * Excellent verbal and written communication skills, with strong teamwork capabilities. * Organization, attention to detail, and ability to manage multiple tasks simultaneously. * Previous experience in the healthcare sector or related administrative environments, bringing specific knowledge relevant to this role. * Familiarity with CRM tools, supporting relationship management, is a plus. * Bachelor’s degree in Administration, Management Processes, or related fields. * Two years of experience in the field. Why You’ll Love Working Here * Transportation Benefit or Mobility Benefit (equal to the fare for those arriving by car or Uber) — only a 2% deduction from the recharge amount; * Meal/food allowance of BRL 1,500.00 per month via Flash card, with only a 2% deduction. Benefit remains active during vacation periods; * Life Insurance — for your security and peace of mind; * Dental Plan (available after the probation period); * Health Insurance — fully covered by the company for the primary insured (available after the probation period); * Birthday Day Off — one day off during your birthday month; * Birthday Gift — BRL 50.00 on Flash card during your birthday month and each full year of employment; * Wellhub (formerly Gympass) — subsidized Basic Plus plan for employees (available after the probation period); * SESC Agreement — exclusive leisure and wellness benefits; * Morning and afternoon coffee breaks — 15 minutes each; * Monthly Celebrations — for birthdays or goal achievements; * Educational Assistance — for undergraduate, graduate, technical, and language courses (available after one year of employment); * Year-End Party — to celebrate our accomplishments together; * Christmas Basket — Flash card credit to enhance your holiday celebrations; * Modern and well-equipped workplace — to maximize your performance. Additional Information * Schedule: Monday to Thursday, 8:00 AM to 6:00 PM | Friday, 8:00 AM to 5:00 PM; * Work Modality: 100% in-person; * Location: Água Verde 2512250202491936236