Executive Secretary

Description

Job Summary: We are seeking a highly organized and proactive Executive Secretary to work directly with the Executive Board, requiring a high level of responsibility, confidentiality, and precision. Key Highlights: 1. Direct interaction with the Executive Board in an environment requiring proactivity and organization. 2. Excellent management of schedules, deadlines, and strategic information. 3. Strong focus on confidentiality, high standards, and well-defined routines. * Daily Responsibilities * **Position:** Executive Secretary / Executive Board Direct Assistant **Job Description:** We are seeking a highly organized, proactive, and detail-oriented Executive Secretary to work directly with the Executive Board. This position requires a high level of responsibility, confidentiality, and precision; it is essential to appreciate well-defined routines, high standards, and organized environments. The ideal candidate will easily anticipate needs, maintain strict control over information and deadlines, and ensure processes and schedules are executed with excellence. * Key Responsibilities: * Manage the Executive Board’s schedule with organization and accuracy Monitor deadlines, appointments, documents, and strategic information Organize meetings, minutes, business trips, and external appointments Ensure administrative routines are carried out without errors Provide direct support for daily decision-making, maintaining clear information flow Uphold confidentiality and maintain a high standard of organization Maintain structured and up-to-date physical and digital files * Desired Profile: * Extremely organized, disciplined, and detail-oriented Proactive, with the ability to anticipate needs Comfortable working with processes, standards, and clearly defined rules Clear, concise, and professional communication High concentration and focus capacity Discretion and impeccable ethical conduct Ability to handle pressure and a fast-paced work environment * Requirements: * Prior experience as an Executive Secretary or Executive Board Assistant Proficiency in Microsoft Office / Google Workspace Strong writing skills and document organization ability Punctuality and commitment * Work Location: * Hauer – Curitiba. * Benefits: * Transportation Allowance (VT) + Meal Voucher (VR). * Salary: * R$ 3.000,00. * Working Hours: * Monday to Thursday — 8:00 AM to 6:00 PM. Friday — 8:00 AM to 5:00 PM. **Minimum Education Level:** Bachelor's Degree