Administrative Assistant (Mid-Level)

Description

Job Summary: Professional to work across various administrative areas, including document organization, financial control, quotations, and contract management support. Key Highlights: 1. Genuine willingness to learn and grow 2. Takes initiative without needing to be asked twice 3. Adapts when the plan changes **Job Responsibilities** You will interact with different departments: · Document and contract organization and control · Issuance of bills and payment tracking · Issuance and recording of fixed expenses · Verification of IPTU, condominium, and cost-allocation charges · Control and recording of invoices · Monitoring of third-party service providers · Conducting quotations and purchasing materials and services · Supporting the control of contract expirations, renewals, and adjustments · Monitoring preventive maintenance **What We Are Looking For:** **Essential** · Intermediate Excel proficiency · Basic knowledge of invoices · Exceptional organizational skills regarding documents, deadlines, and controls · Communication and negotiation with external clients and suppliers · Genuine willingness to learn and grow · Takes initiative without needing to be asked twice · Adapts when the plan changes **Preferred Qualifications** · Bachelor's degree in Administration (in progress or completed) · Experience with TOTVS RM system · Experience with real estate documentation Employment Type: Full-time, Permanent CLT Compensation: R$2.300,00 - R$2.500,00 per month Benefits: * Medical assistance * Dental assistance * Fuel allowance * Childcare allowance * Education allowance * Life insurance * Food voucher * Meal voucher * Transportation voucher Work Location: On-site