Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to manage our network of accredited clinics, retrieve occupational health examination results, and ensure accurate documentation in the system. Key Highlights: 1. Key operational role, ensuring efficient information flow. 2. Responsibility for managing and monitoring occupational health examinations. 3. Opportunity to develop organizational and communication skills. We are looking for an Administrative Assistant to work in the Occupational Health area, focusing on managing our network of partner accredited clinics. The main responsibility will be retrieving occupational health examination results within contractual deadlines and ensuring all documents are correctly uploaded into the company's system. The professional will be a\-key player in operations, ensuring efficient information flow among accredited clinics, internal teams, and clients. Responsibilities Retrieve occupational health examination results from the accredited network, ensuring compliance with established SLAs. Proactively follow up with service-providing clinics to obtain pending results. Organize, verify, and upload examinations into the company's internal system. Update and maintain tracking spreadsheets, generating performance indicators and data for client presentations. Maintain clear and effective communication with partners and internal teams to resolve outstanding issues. Support general administrative tasks within the department. Requirements: Completed high school education; technical or undergraduate studies in progress are desirable. Previous experience in administrative routines (an advantage if in occupational health or clinic sectors). Proficiency in Microsoft Office Suite, especially Excel (data entry, organization, and tracking). Strong verbal and written communication skills. Proactive, organized profile with a sense of urgency. Ability to handle multiple tasks and meet deadlines. Behavioral Competencies: Proactivity and autonomy in seeking information. Agility in resolving pending items. Interpersonal relationship skills and strong communication for frequent contact with accredited providers. Analytical ability to organize and interpret data. Organization and attention to detail. Minimum Education Level: High School (Secondary Education) * Meal or Food Allowance * Life Insurance * Dental Plan * Commuting Allowance