Administrative Assistant – LAST OPENING!!

Description

Job Summary: We are seeking a proactive and organized Administrative Assistant to support administrative operations, ensuring efficiency and excellence in service delivery. Key Highlights: 1. Comprehensive support in administrative, operational, and financial management. 2. Opportunity to apply proactivity and organization in a dynamic environment. 3. Involves communication, compliance, and use of administrative systems. We seek a proactive and organized Administrative Assistant to join our team. The professional will be responsible for supporting administrative operations, ensuring process efficiency and service excellence. Main Responsibilities: Administrative Management: * Organize and maintain physical and digital files in order * Control documents, correspondence, and internal processes * Assist in preparing reports and administrative documentation * Maintain an updated and accurate database * Manage calendars, meetings, and appointments Operational Support: * Provide courteous phone and in-person customer service * Respond to emails and manage correspondence * Perform document reception and registration * Prepare documentation for signing and archiving * Assist in procurement and supplier-related processes Financial Management and Controls: * Assist in expense and reimbursement tracking * Record financial data in internal systems * Prepare documentation for payments and tax inquiries * Monitor simple budgets * Organize invoices and tax-related documentation Technological Support: * Proficiently use internal administrative systems * Maintain organized cloud and computer file storage * Request technical support when necessary * Assist in document digitization and backup * Perform basic equipment maintenance tasks Relationships and Communication: * Maintain clear communication with various departments * Coordinate information across teams * Respond to internal customers' inquiries * Participate in administrative meetings * Report issues and suggest improvements Documentation and Compliance: * Ensure adherence to administrative deadlines * Maintain confidentiality of sensitive information * Follow internal policies and regulatory requirements * Verify document accuracy prior to archiving * Assist in audits and compliance processes Essential Requirements: Education: Completed High School Experience: 1 year in a similar role (preferred) Technical Competencies: * Proficiency in Microsoft Office (Word, Excel, Outlook) * Ability to navigate computerized systems * Basic knowledge of administrative procedures Behavioral Competencies: * Organization and attention to detail * Proactivity and initiative * Clear and professional communication * Teamwork capability * Discretion and reliability * Adaptability to change Preferred Qualifications: Customer service experience Basic accounting knowledge Proficiency in CRM or ERP tools Certifications in administrative courses Experience managing simple projects Employment Type: Full-time CLT Compensation: R$2.600,00 – R$3.500,00 per month Benefits: * Dental insurance * Meal allowance * Food voucher Work Location: On-site