Purchasing Assistant

Description

Job Summary: A professional responsible for managing the full procurement cycle, from supplier quotation and negotiation to delivery tracking and cross-departmental support. Key Highlights: 1. Receive and organize purchase requests 2. Conduct quotations and compare supplier proposals 3. Support commercial negotiations and manage supplier registration ### **MAIN RESPONSIBILITIES AND DUTIES** * Receive and organize purchase requests submitted by departments; * Conduct quotations for products, materials, parts, supplies, and services from suppliers; * Compare proposals considering price, delivery time, payment terms, availability, and other commercial conditions; * Assist in preparing and issuing purchase orders; * Forward purchase orders to suppliers after internal approvals; * Track purchase orders from issuance through delivery; * Perform follow-up with suppliers regarding delivery timelines, availability, and potential pending items; * Notify responsible parties of possible delays, discrepancies, or unavailability. * Maintain contact with suppliers for quotation requests and order tracking; * Support updating the supplier registry; * Organize commercial proposals, price lists, and other procurement-related documents; * Assist in researching and prospecting new suppliers when requested; * Support commercial negotiations within the autonomy limits defined by the company, submitting significant conditions for approval by the department head. * Populate and update spreadsheets, systems, and internal controls of the department; * Record purchase orders, values, suppliers, delivery timelines, and other procurement-related information; * Verify purchase orders against original requests and previously approved conditions; * Assist in documentary verification of purchases and identification of discrepancies; * Forward documents and information to Finance, Tax, Inventory, and other involved departments; * Organize and archive physical and digital documents related to the procurement process. * Collaborate with inventory teams to monitor product and material replenishment needs; * Assist in identifying items requiring purchase or replenishment; * Check item availability and movement to support procurement planning; * Support initiatives aimed at preventing shortages or excesses of materials and products; * Maintain communication with inventory teams and other Edisa Group units regarding orders and delivery forecasts. * Maintain communication with Inventory, Finance, Tax, Sales, After-sales, and other involved departments; * Support resolution of discrepancies related to orders, deliveries, quantities, or documentation; * Provide updates on order status and estimated delivery timelines; * Assist in general administrative tasks of the Purchasing Department. Minimum Education: Bachelor's Degree * Meal allowance * Transportation allowance * Dental insurance