Facilities Analyst / Receptionist

Description

Job Summary: This professional will work in a hybrid capacity between reception and administrative facilities support, ensuring organization, smooth infrastructure operation, and excellence in service delivery. Key Highlights: 1. Hybrid role combining reception and administrative facilities support. 2. Ensure organization and smooth operation of infrastructure. 3. Ensure efficiency, organization, and documentary compliance. If you think about maintenance, security, comfort, hygiene, and environmental organization — all aligned with business needs — you’re thinking about the Facilities team! Here, this Beeper will play a pivotal role, operating hybridly across reception duties and administrative facilities support, ensuring organization, smooth operation of hub/office infrastructure, and excellence in service delivery to employees, visitors, and suppliers. The professional will support operational, administrative, and control processes, ensuring efficiency, organization, and documentary compliance. Ready to take on this mission? Then join us! **Responsibilities and Duties** **Your mission will be:** * Be a multiplier agent for Beep’s mission, vision, purpose, and values; **1\. Reception and Service Delivery** * Provide in-person, telephone, and internal-channel service, cordially and efficiently directing visitors, employees, and suppliers; * Control access for visitors, service providers, and third parties according to internal procedures; * Organize the reception area and maintain its professional appearance; * Receive, register, and route correspondence, packages, and documents; * Support meeting room setup, guest reception, and in-person schedule coordination. **2\. Parking Management** * Manage company parking space allocation; * Monitor parking space utilization; * Coordinate reservations, releases, and reassignments where applicable; * Support preparation of controls, reports, and occupancy/utilization tracking. **3\. Administrative Facilities Support** * Support procurement and quotation processes for facilities-related purchases and service contracts; * Request and track commercial proposals from suppliers; * Support basic proposal evaluation and information organization for decision-making; * Manage accounts payable related to hubs/offices, ensuring proper monitoring of due dates and entries. **4\. Supplies and Consumables Management** * Track inventory and consumption of facilities supplies (e.g., cleaning materials, pantry items, office supplies); * Submit purchase requests and restock materials to prevent shortages or excesses; * Maintain updated consumption and requirement records per unit/hub. **5\. Document Management and Compliance** * Organize and maintain up-to-date documentation for the facilities area and for suppliers/service providers; * Monitor validity deadlines for documents, certificates, contracts, and other applicable records; * Proactively track expirations, requesting renewals and updates as needed; * Ensure correct physical and digital document organization. **Requirements and Qualifications** **To join this challenge and become a Beeper, you must have:** * Bachelor’s degree completed in Administration, Facilities Management, Business Processes, or related fields; * Prior experience in reception, administrative routines, or facilities management; * Experience managing contracts, documentation, and accounts payable; * Proficiency in Microsoft Office, especially **Excel**; * Strong verbal and written communication skills; * Organizational skills, proactivity, and sense of priority; * Ability to build effective relationships with suppliers, visitors, and internal departments; * Capacity to handle multiple concurrent demands and controls. * **The Beep Way**, meaning not only embracing our challenges with energy and enthusiasm but also being a kind person, radiating positivity and smiling — to join our team, you must enjoy teamwork, have sparkle in your eyes, be passionate about people, and be the supportive colleague you’d want to have yourself. **Preferred Qualifications** ---------------- * Experience in corporate facilities routines; * Experience in quotations, indirect procurement, and supply chain support; * Experience in corporate environments with multiple units/hubs. **Additional Information** **Benefits for Beepers:** * Health and dental coverage for you and your dependents — Sulamérica Health Plan; * Pharmacy Benefit: up to 40% discount on medications; * Meal allowance: VA or VR / Afternoon snack daily; * Physical and mental wellness: GymPass / Total Pass / Life Insurance; * Professional development: discounts at partner educational institutions; * Transportation voucher; * Moreover, our headquarters features a terrace overlooking one of the city’s most famous postcard views — available for our Beepers to enjoy. **Work Schedule:** Monday to Friday, 8:00 AM to 5:48 PM **Location:** Headquarters \- Mourisco Business Center \- Botafogo *Feel at ease when submitting your information for this position. Beep complies with LGPD — Brazil’s General Data Protection Law (Federal Law No. 13,709/2018), which entered partial effect in August 2020; therefore, we guarantee responsible use of your data solely within our selection process, for candidate registration and tracking purposes.* Brazil’s largest home healthcare company — every day, we bring technology and human care to people. Since 2016, we’ve fulfilled our purpose of delivering the best healthcare service experiences across Brazil, simplifying care and becoming a reference in service delivery. With Beep, you can quickly and easily schedule exams and vaccinations via our app, and on your scheduled date and time, our team comes to you. Beep has already delighted over 2 million households — a milestone reflecting the trust of thousands of customers and our commitment to being the benchmark in family healthcare services across Brazil. **Award – Company That Provides Feedback** We received Gupy’s award — **Company That Provides Feedback**. This award recognizes companies providing feedback to at least 90% of candidates. It reaffirms Beep’s leadership in transparency and our commitment to delivering an outstanding experience to all candidates. Let’s revolutionize Brazil’s healthcare sector together — it will be an incredible and transformative journey!