External Services Assistant

Description

Job Summary: We are seeking an organized and dynamic professional to provide operational and administrative support, ensuring the smooth flow of documents and materials to the Board of Directors, Family Office, and Legal Department. Key Highlights: 1. Strategic support to the Board of Directors, Family Office, and Legal Department 2. Management of courier packages and internal logistics among units 3. Focus on extreme organization, punctuality, and discretion ### **About the Opportunity** We are seeking an organized and dynamic professional to provide operational and administrative support. This role is strategic in ensuring the flow of documents and materials among our units and external agencies, directly serving the Board of Directors, Family Office, and Legal Department. ### **Key Responsibilities** * **Institutional Support:** Execute document delivery tasks and routine procedures at banking institutions, post offices, and government agencies. * **Legal and Board Support:** Perform support activities for the Board of Directors, Family Office, and Legal Department, including monitoring of administrative processes. * **Courier Package Management:** Organize internal and external courier package flows across all Units, ensuring correct registration according to departmental procedures. * **Internal Logistics:** Deliver various materials among units (Central Office, Rio Othon, and Savoy) and assist the Warehouse in material distribution upon request. * **Care and Sustainability:** Ensure proper maintenance and cleanliness of work equipment, and focus on resource optimization—avoiding waste and promoting material reuse. ### **Requirements and Desired Profile** * **Experience:** Prior experience in external services routines, protocol management, and banking services. * **Skills:** \* Extreme organization and punctuality. * Proactivity in performing tasks aligned with the unit's objectives. * Discretion (essential for serving the Board and Family Office). Minimum Education: High School (Secondary Education) Desired Education: High School (Secondary Education)