Administrative Assistant (Contracts)

Description

Job Summary: RE/MAX Subsolo is seeking an Administrative Assistant to support daily administrative, financial, and operational activities, ensuring efficiency and organization. Key Highlights: 1. Administrative, financial, and operational support for the company 2. Lease contract management and customer service 3. An environment that values organization and proactivity RE/MAX Subsolo is strengthening its administrative team by hiring an Administrative Assistant to serve as additional support for the company’s administrative, financial, and operational routines. We seek an organized, responsible individual with strong process monitoring skills who can directly support contract management, billing, accounts, and customer service—ensuring smooth and orderly daily operations. **Main Responsibilities** * General administrative support to the Subsolo team; * Maintenance and updating of lease contracts (new contracts and contractual amendments); * Issuance of rental payment slips for customers (average of 150 slips); * Control and payment of recurring expenses, such as IPTU and condominium fees; * Management of rental income collection from clients; * Administrative oversight of construction projects; * General customer service, providing clarifications, answering inquiries, and forwarding requests or opinions to respective departments. **What We Expect from the Candidate** **Requirements** * Prior experience in administrative routines involving lease contracts or real estate management (2\-3 years); * Strong organizational skills, attention to detail, and ability to manage multiple processes simultaneously; * Proficiency in basic financial controls (payment slips, accounts receivable, payments); * Strong verbal and written communication skills for customer service; * Responsible, proactive, and deadline-oriented profile. **Preferred Qualifications (not mandatory)** * Experience in accounts receivable routines; * Familiarity with administrative or financial systems; * Prior experience in administrative oversight of construction projects.