Job Summary: The professional will perform administrative support duties, providing operational support to units and serving internal and external stakeholders. Key Responsibilities: 1. Administrative and operational support 2. Assistance to jurisdictional parties, visitors, staff, and judges 3. Document and case file organization and management Minimum Qualifications Required: a) Completed high school education or equivalent technical course; b) Basic computer skills (Internet, Word, and Excel); c) Proficiency in database record entry and queries; d) Clear, courteous, and concise communication; e) Strong written communication skills; and f) Discipline, orderliness, interpersonal skills, professional demeanor, and professionalism Work Routines: Internal work routines must align with the activities outlined in the Brazilian Occupational Classification (CBO) for this occupational category—namely, lower-complexity tasks supporting unit operations, specifically: a) Perform typical administrative support services, adhering to all procedures required for such auxiliary roles within the assigned department, always under supervision by a civil servant; b) Assist jurisdictional parties, visitors, staff, and judges, providing information and clarifying doubts as needed; c) Handle telephone and in-person inquiries, conveying relevant guidance to internal and external stakeholders; d) Assist in scheduling hearings; e) Support payment requests and follow-up under direct supervision of the immediate supervisor; f) Forward necessary documents and official letters upon request; g) Scan and print documents; h) Attach documents to PDF files; i) Assist in entering values and data into the agency’s designated systems; j) Forward internal protocols; k) Update registrations in the PJe system; l) Dispatch and collect correspondence; m) Generate reports from systems; n) Support sectional branch activities and events; o) Register documents in specific systems, digitize, verify, and perform document classification as needed; p) Receive, return, verify, identify irregularities, classify, prepare, sort, and distribute physical and digital case files and mail packets; q) Retrieve, archive, and restore case files; r) Assemble case file bundles, organize, and label them; s) Organize and store case files; generate, print, archive, and retrieve fee slips; t) Locate physical case files, digitize them, and migrate to electronic case files; u) Verify data, lists, and registrations related to case files; v) Locate documents, information, and data as needed; w) Receive documents, register them, and archive as required; x) Type texts, information, drafts, and reports, and enter data into specific systems or spreadsheets; y) Monitor administrative processes: deadlines, dates, updates, if necessary; z) Verify assets against the list provided by the relevant department; aa) Provide logistical support, assess needs, verify, and manage office supplies; bb) Conduct price research and open service tickets as needed; cc) Safeguard federal judicial assets under their responsibility, maintaining workplace hygiene, order, and appearance, and requesting maintenance when necessary; dd) Assist in infographic development, attach documentation to PDFs, verify and enter data; ee) Support training events; ff) Receive and dispatch postal letters, performing required registrations; gg) Seek guidance from the supervisor in case of difficulties performing assigned duties, reporting the issue; hh) Provide secretarial and operational support to judges’ offices within assigned judicial units; ii) Perform other tasks of similar nature and complexity related to the position, including those conducted via electronic systems, provided they do not fall within responsibilities legally reserved exclusively for career civil servants of this Court or its core functions. Compensation: R$1\.376,22 per month Benefits: * Medical assistance * Basic food basket * Life insurance * Commuter allowance Work Location: On-site
João Silva
Indeed · HR
João Silva
Indeed · HR
