Purchasing Assistant

Description

Job Summary: A professional responsible for planning, analyzing, and executing administrative support activities, negotiating with suppliers, and monitoring procurement processes to ensure operational efficiency. Key Highlights: 1. Direct negotiation with suppliers regarding purchase terms and conditions 2. Monitoring of billing and inventory to ensure a continuous flow of materials 3. Supplier performance evaluation and maintenance of accurate records * Monitor, plan, analyze, and execute administrative support activities related to the specific area of responsibility, in accordance with established guidelines and goals, to ensure timely and accurate execution; * Negotiate directly with suppliers on purchase terms and conditions, including pricing, payment terms, and delivery conditions; * Create and track purchase orders, ensuring they are processed accurately and within established deadlines; * Monitor billing levels and collaborate with the inventory department to prevent overstocking or stockouts, ensuring a continuous flow of materials; * Track and validate incoming invoices against purchase requests submitted by the department; * Regularly evaluate supplier performance based on criteria such as quality, on-time delivery, and customer service; * Maintain accurate records of all procurement transactions, contracts, and correspondence with suppliers; * Monitor the delivery of invoices (NFs) and update the collection status spreadsheet daily; * And other duties associated with the position.