Administrative Assistant

Description

Job Summary: Provide administrative support to operations, ensuring information organization and control, as well as supporting operational planning to enhance internal process efficiency. Key Highlights: 1. Support for planning, control, and monitoring of preventive maintenance 2. Control and tracking of equipment returns 3. Organization and planning of external routes **Position Objective** Provide administrative support to operations, ensuring organization, information control, support for operational planning, indicator monitoring, and equipment flow management—contributing to the efficiency of internal processes. Main Responsibilities * Organize and plan **external service routes**, deliveries, and pickups; * Support **planning, control, and monitoring of preventive maintenance**; * **Control and track equipment returns**, ensuring registration, verification, and status updates in the system/spreadsheets; * Develop, update, and monitor **weekly operational indicators**; * Create, maintain, and organize **operational and administrative control spreadsheets**; * Perform **administrative collections** and follow up on pending items; * Process **invoice entries** and verify documents; * Support the **monthly closing** (verifications, controls, and reports); * Address and execute **administrative requests related to operations**; * Organize physical and digital documents; * Facilitate communication among departments involved in operations (technicians, logistics, finance, and suppliers). Requirements * Completed high school education (preferably pursuing or having completed a bachelor’s degree in Administration, Accounting, or related fields); * Intermediate proficiency in **Excel/spreadsheets**; * Organizational skills, attention to detail, and sense of priority; * Strong communication skills, responsibility, and proactivity; * Aptitude for administrative systems and routines. ⭐ Advantages * Prior experience in operational administrative routines; * Experience with **equipment control, logistics, or asset management**; * Knowledge of performance indicators (KPIs); * Experience with management systems (ERP). Behavioral Competencies * Organization and control; * Analytical mindset; * Ability to manage deadlines and multiple tasks; * Teamwork; * Proactivity and commitment. Job Type: Full-time, Permanent CLT Compensation: Starting from R$1\.898,00 per month Benefits: * Medical assistance * Meal allowance Work Location: On-site