ADMINISTRATIVE ASSISTANT

Description

Job Summary: Assist various departments of the organization with administrative routines, including typing, filing, correspondence, and control reports and spreadsheets. Key Highlights: 1. Administrative support across various departments 2. Document and information management 3. Preparation of reports and spreadsheets * **JOB MISSION** Support various departments of the organization in routine tasks such as typing, document filing, mail distribution, external services, and preparation of control reports and spreadsheets. **Education** ------------ COMPLETED HIGH SCHOOL**PRIMARY RESPONSIBILITIES \- What and How?** -------------------------------------------------- Perform various document-related tasks within the department, including registering document inflow and outflow, verifying invoices, payment bills, and bank slips; reviewing, sorting, and distributing documents; checking data and dates; identifying irregularities and classifying documents; updating information; making copies and digitizing documents; receiving, registering, and archiving documents. Complete documents by typing texts and spreadsheets. Prepare reports, forms, and spreadsheets, including drafting minutes, composing correspondence, and collecting signatures. Monitor administrative processes by checking established deadlines, locating administrative files, forwarding internal protocols, updating records, verifying publication of official acts, issuing official letters and memoranda. Serve clients and/or suppliers by providing company information, recording client complaints, and receiving clients and/or suppliers. Perform routine administrative support tasks within the department. Assist in office supply inventory control, assess supply needs, requisition supplies, verify requested supplies, distribute office supplies, manage courier package dispatch and receipt, request document deliveries, facilitate contacts, assist in organizing internal events, arrange meetings, and communicate visitor access authorizations. **OBSERVATIONS** --------------- Work Location: Iguatemi Esplanada / Sorocaba Professora Izoraida Marques Peres, 401 \- Parque Campolim \- Sorocaba/SP