Executive Receptionist

Description

Job Summary: We are seeking a welcoming and organized Executive Receptionist to work in a high-standard professional environment, serving as the first point of contact and supporting administrative routines. Key Highlights: 1. In-person and telephone support for employees, clients, and visitors. 2. Administrative support to the Executive Secretary in daily routines. 3. Organization and monitoring of meeting room reservations. We are looking for an Executive Receptionist to work in a professional, dynamic, and high-standard environment, serving as the first point of contact for employees, clients, suppliers, and visitors. If you have a welcoming, organized profile and enjoy providing service and handling administrative routines, this opportunity is for you. * **Main Responsibilities** Welcome and provide in-person and telephone support to employees, clients, and visitors; Provide English-language support whenever required, including phone calls, front desk interactions, and emails; Support the Executive Secretary with day-to-day administrative routines; Organize, manage, and monitor meeting room reservations; Submit and track office supply and consumables procurement requests; Sort correspondence, documents, and internal requests; Assist in meeting preparations, supplier reception, and internal department support; Maintain an organized reception area, ensuring a welcoming, professional, and well-structured environment. * **Expected Behavioral Competencies** Clear, courteous, and professional communication; A welcoming demeanor, focused on both internal and external customers; Organization, attention to detail, and sense of priority; Proactivity and ability to anticipate needs; Strong interpersonal skills and teamwork; Discretion, ethics, and confidentiality in handling information; Agility in managing multiple tasks; Flexibility and adaptability in day-to-day operations. * **Technical Competencies** Basic to intermediate English proficiency for reading, speaking, and writing; Proficiency in email, calendar, and Microsoft Office applications; Knowledge of corporate customer service and front desk protocols; Experience or familiarity with calendar management and meeting room scheduling; Basic understanding of administrative processes such as procurement and document control; Ability to draft clear and professional emails and announcements. If you seek an opportunity to work in a structured corporate environment with direct interaction across various departments and people, and wish to develop your administrative career, this position could be your next step. **Apply now and join our team.** Minimum Education: Bachelor's Degree Languages:* English (Intermediate) * Dental Insurance * Life Insurance