ADMINISTRATIVE ASSISTANT - CLINIC

Description

Job Summary: Professional to perform various administrative tasks, including report preparation, document control, drafting communications, and telephone support. Key Highlights: 1. Administrative and office activities 2. Organization and maintenance of files 3. Support for document and process management * Perform various administrative tasks, preparing charts, maps, and reports; * Conduct various controls and records; * Draft internal communications on routine matters; * Provide information to various departments; * File and dispatch correspondence and perform typing tasks according to established processes and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Answer telephone calls directed to your department, screen topics, and forward calls based on the availability of the person requested, providing the most appropriate solution in each case; * Make external and internal calls directly or through the switchboard operator, transferring calls to the requester or delivering messages when necessary; * Collect and compile diverse data by consulting documents, transcripts, files, and card indexes; * Perform entries using calculators and/or computers; * Record entries in fiscal ledgers, registering supporting documentation; * Control requests and receipt of consumable materials, arranging the request form and monitoring delivery; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, observing legal requirements; * Organize and maintain department-related document files and card indexes, performing classification, labeling, and storage; * Review, dispatch, and/or instruct processes related to your work unit, arranging their forwarding; * Monitor the progress of official matters or processes relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking action to meet service needs. **Requirements and Qualifications** * Completed undergraduate degree in Secretarial Studies and/or Administration; * Prior experience in the field is required; * Computer literacy — user level. **Additional Information** **SPDM** — Paulista Association for the Development of Medicine — is a non-profit civil association with philanthropic status, recognized as being of federal, state, and municipal public utility (at its headquarters), respectively by Decrees No. 57.925 of March 4, 1966; No. 40.103 of May 17, 1962; and No. 8.911 of July 30, 1970. SPDM’s primary guiding principle is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with the local community and reaffirming its social commitment to serving all individuals without discrimination. With institutional growth, **SPDM** has been expanding its scope of operations through projects under development in Social Assistance and Education. This broad range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution seeking economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), aiming primarily to ensure universality and equitable access to health care — essential elements for human and social development. Our commitment is to foster an inclusive culture that empowers our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet minimum requirements. We value idea sharing, teamwork culture, respect for diversity, and inclusion. **MISSION** To deliver health care with excellence, free from prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Training and Development * Social Commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, Economic, and Social Sustainability * Tradition * Transparency **The Hospital** Inaugurated in 2008, the Barueri Municipal Hospital – Dr. Francisco Moran — is the most modern hospital in the region, equipped with high-tech instruments and serves as a reference center for internal medicine and highly complex surgical cases, including: Anesthesiology (pre-operative), Adult Cardiology, Oral and Maxillofacial Surgery, Head and Neck Surgery, Cardiac Surgery, General Surgery, Orthopedic Surgery, Pediatric Surgery, Reconstructive Plastic Surgery, Thoracic Surgery, Vascular Surgery, Gynecological Surgery, Obstetrics (High-Risk Prenatal Care), Dermatology, Adult and Pediatric Endocrinology, Adult and Pediatric Nephrology, Neonatology (Premature Infant Outpatient Clinic), Ophthalmology, Adult and Pediatric Pulmonology, Proctology, Clinical Oncology, Orthopedics and Traumatology, Psychiatry, and Physical Medicine and Rehabilitation. The Barueri Municipal Hospital “Dr. Francisco Moran” has been managed by the Paulista Association for the Development of Medicine (SPDM) since July 2017, under a management contract with the Municipal Government of Barueri. Since assuming management, SPDM has pursued excellence in public health services. Social responsibility initiatives and commitment to the principles of Brazil’s Unified Health System (SUS) have consistently guided its policies.