ADMINISTRATIVE ASSISTANT - CLINIC

Description

Job Summary: Professional responsible for administrative tasks and office routine support, including telephone support and document organization. Key Highlights: 1. Administrative tasks and document organization 2. Telephone support and assistance to various departments 3. Preparation of reports and materials control * Perform diverse administrative tasks, preparing charts, maps, and reports; * Conduct various controls and records; * Draft internal communications regarding routine matters; * Provide information to various departments; * File and dispatch correspondence, and perform typing tasks in accordance with established processes and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Receive telephone calls directed to your department, screen topics, and forward calls according to the availability of the person being sought, providing the most appropriate solution in each case; * Make external and internal calls, either directly or through the switchboard operator, transferring the call to the requester or delivering messages when necessary; * Collect and compile diverse data by consulting documents, transcripts, files, and card indexes; * Enter data using calculators and/or computers; * Record entries in fiscal ledgers, registering supporting documentation; * Control requests and receipt of consumable materials, preparing the requisition form and monitoring deliveries; * Draft letters, memoranda, official letters, and other texts required to fulfill departmental duties, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, observing applicable legal requirements; * Organize and maintain department-related document archives and card indexes, performing classification, labeling, and storage; * Review, dispatch, and/or instruct processes related to your work unit, arranging for their forwarding; * Monitor the progress of official matters or processes relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking actions to meet service needs. **Requirements and Qualifications** * Completed undergraduate degree in Secretarial Studies and/or Administration; * Prior experience in the field is required; * Computer literacy — user level. **Additional Information** **SPDM** — Paulista Association for the Development of Medicine — is a non-profit civil association of philanthropic nature, recognized as being of federal, state, and municipal public utility at its headquarters, respectively by Decrees No. 57.925 of 03/04/1966, 40.103 of 05/17/1962, and 8.911 of 07/30/1970. SPDM’s primary directive is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary healthcare, strengthening ties with the local community and reaffirming its social commitment to serve everyone without discrimination. With institutional growth, SPDM continues expanding its scope of action through ongoing projects in Social Assistance and Education. This wide range of activities increasingly consolidates SPDM as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), aiming primarily to guarantee universality and equitable access to healthcare, essential for human and social development. Our commitment is to foster an inclusive culture that empowers our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet the minimum requirements. We value idea-sharing, teamwork culture, respect for diversity and inclusion. **MISSION** To deliver healthcare excellence without prejudice, distinction, or classification of citizens. **VISION** To be recognized as the Brazilian philanthropic health organization with the broadest reach and highest competence. **VALUES** * Training and Development * Social Commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, Economic, and Social Sustainability * Tradition * Transparency **The Hospital** Inaugurated in 2008, the Municipal Hospital of Barueri – Dr. Francisco Moran is the most modern hospital in the region, equipped with high-tech instruments and serving as a reference center for internal medicine and highly complex surgical cases, including: Anesthesiology (pre-operative), Adult Cardiology, Oral and Maxillofacial Surgery, Head and Neck Surgery, Cardiac Surgery, General Surgery, Orthopedic Surgery, Pediatric Surgery, Reconstructive Plastic Surgery, Thoracic Surgery, Vascular Surgery, Gynecological Surgery, Obstetrics (High-Risk Prenatal Care), Dermatology, Adult and Pediatric Endocrinology, Adult and Pediatric Nephrology, Neonatology (Premature Infant Outpatient Clinic), Ophthalmology, Adult and Pediatric Pulmonology, Proctology, Clinical Oncology, Orthopedics and Traumatology, Psychiatry, and Physical Medicine and Rehabilitation. The Municipal Hospital of Barueri “Dr. Francisco Moran” has been managed by the Paulista Association for the Development of Medicine (SPDM) since July 2017, under a management contract with the Municipal Government of Barueri. Since assuming management, SPDM has pursued excellence in public healthcare delivery. Social responsibility initiatives and commitment to the principles of Brazil’s Unified Health System (SUS) have consistently guided its policies.