Administrative Assistant

Description

Job Summary: We are seeking an administrative assistant to manage routine processes for a transportation company, including invoice tracking, customer communication, and document organization. Key Highlights: 1. Opportunity to manage administrative and routine processes 2. Essential support role in customer communication 3. Responsibility for document and financial control and organization We are looking for an administrative assistant to handle routine processes for a transportation company: Responsibilities: * Receiving invoices, recording them in the system, and entering them into the "incoming invoices" spreadsheet; * Sending invoice lists to customers and awaiting their feedback with delivery details; * Checking the schedule and confirming appointments with customers; * Monitoring storage deadlines and billing; * Requesting and archiving delivery photos and sending them to stores; * Maintaining constant communication with stores; * Requesting reimbursements, scanning receipts, and entering them into the monthly spreadsheet; * Managing petty cash and purchasing office supplies; * Recording fines in the spreadsheet and notifying responsible parties. Requirements * Proficiency in Excel; * Excellent verbal and written communication skills; * Easy access to the Taboão da Serra region. Benefits: * Transportation allowance or fuel subsidy (up to R$ 150.00/month); * Meal allowance of R$ 35.00/day; Working Hours: * Monday to Friday, from 08:00 to 18:00\. Minimum Education: High School Diploma (Secondary Education)