Executive Assistant

Description

Job Summary: Operational arm of the executive leadership team to ensure smooth administrative, basic financial, and HR processes within an AI-native company. Key Highlights: 1. Supporting executive leadership in agenda management and document organization 2. Executing HR processes, including recruitment and onboarding 3. Assisting with basic financial control and internal process organization Operational arm of the executive leadership team — agenda, HR, basic finance, and internal processes at an AI-native company. **ℹ️ Information** ------------------ Employment Type: On-site Location: Belo Horizonte — Santa Lúcia Neighborhood Contract: CLT or PJ **Who We Are** -------------- Conecta was founded to simplify people’s relationship with their assets. We are the Digital Concierge and Real Estate Brokerage that automates all real estate bureaucracy — financing, deed execution, ITBI tax, and registration — using artificial intelligence, automation, and a team that understands people. We operate as an AI-native company: every process is designed to be executed or assisted by AI agents. This means that, with a lean team, we deliver what traditional operations require dozens of people to accomplish. If you have energy, autonomy, and want to build something that redefines the real estate experience in Brazil, this is where you belong. **Responsibilities and Duties** ----------------------------------- We are seeking an Executive Assistant to serve as the operational arm of the executive leadership team (CEO and CTO). You will ensure seamless execution of administrative, basic financial, and HR processes — from scheduling interviews to managing documentation for new hires and supporting cash flow. In an AI-native company like Conecta, the Executive Assistant role is not bureaucratic — it is the hub connecting people, processes, and information. * Executive Support: Agenda management, meeting preparation, action item follow-up, document and presentation organization. Impeccable organization, attention to detail, and clear, professional communication are expected. * HR Processes: Executing recruitment (CV screening, interview scheduling), onboarding new hires (access setup, admission documentation), benefits administration. * Basic Finance: Supporting accounts payable/receivable tracking, organizing invoices, interfacing with accounting. * Internal Processes: Maintaining organized internal policies and documents, supporting internal communications, and ensuring adherence to administrative deadlines. Proactivity is essential: anticipate needs rather than wait for instructions. * AI Integration: Comfort with digital tools (Google Workspace, ClickUp or similar) and familiarity with AI tools in daily work are expected. **Preferred Qualifications** ---------------- * Experience in startups or technology companies. * Basic understanding of financial routines (accounts payable, invoices, cash flow). * Experience with HR processes (hiring, benefits, documentation). * Intermediate English proficiency. **What You’ll Find at Conecta** --------------------------------------- Above-market VA/VR (meal & food allowance) Wellhub | Gympass Health insurance Grow with us