File Assistant - HR

Description

Job Summary: The professional will be responsible for organizing, classifying, and maintaining physical and digital files, supporting HR and the Personnel Department in document management and administrative processes. Key Highlights: 1. Comprehensive management of physical and digital employee files 2. Essential support to HR and Personnel Department 3. Focus on document organization and digital processes **RESPONSIBILITIES:** * Organize, classify, archive, and keep physical and digital employee personnel files up to date; * Conduct assessments and diagnostics of existing files; * Control the removal, movement, loan, and return of files and documents, ensuring traceability; * Perform periodic physical file inventories to ensure document location and integrity; * Ensure digitized documents are legible, complete, correctly identified, and linked to the corresponding employee; * Maintain standardized naming conventions and organization for electronic documents, facilitating their retrieval and consultation; * Receive and organize documents originating from hiring, vacation, contractual changes, leaves of absence, disciplinary actions, training, termination, and other employment-related activities; * Support HR and the Personnel Department in locating and providing documents for audits, inspections, labor proceedings, and internal requests; * Develop file controls and metrics, such as percentage of reviewed files, digitized documents, pending documents, and missing documents; * Support initiatives aimed at reducing physical documentation and advancing HR toward digital processes; * Perform other administrative tasks related to HR and the Personnel Department. **Requirements:** Prior experience with filing, document management, administrative routines, Human Resources, or Personnel Department. **Education:** Currently pursuing or completed undergraduate degree in Business Administration, Human Resources, Process Management, Archival Science, or related fields. **Benefits:** * Medical and dental insurance; * On-site meals (cafeteria); * Meal allowance; * Wellhub (Gympass); * Tangará Club (leisure club partnership); * Free parking or transportation allowance (per company policy). **Working Hours:** Monday to Friday, from **08:00 to 17:48**. All our positions are open to People with Disabilities (PwD). Employment Type: Full-time, CLT (Consolidated Labor Laws) contract Benefits: * Medical assistance * Dental assistance * Life insurance * Meal allowance * Transportation allowance Selection Question(s): * Do you identify as a person with a disability? Work Location: On-site