Administrative Assistant

Description

Job Summary: A professional responsible for organizing and controlling documents, preparing reports, managing agricultural inventory and livestock, supporting financial and administrative entries. Key Highlights: 1. Organization and control of documents and certificates (physical and digital). 2. Preparation of reports, spreadsheets, and correspondence. 3. Inventory management of agricultural pesticides and livestock. **Key Responsibilities:** * Organize, file, and control documents and certificates (physical and digital), such as invoices, farm lease contracts, and updates with the HR department; * Prepare and review reports, spreadsheets, and correspondence, ensuring data aligns with planning; * Manage inventory of agricultural pesticides by comparing the GSB system with physical stock; * Monitor livestock (cattle) through required entries in the IMA system; * Issue GTA guides (Animal Transport Guides) for cattle transportation, along with corresponding invoices; * Complete cost reporting in the GSB system per guidelines; * Support revenue entries and write-offs in the GSB system, as well as machine-hour and labor-hour entries, particularly in Regions 1 and 4; * Enter RPS (Provisional Service Receipts) into the GSB system for payment processing; * Quote inputs and supplies for Regions 3 and 4 per guidelines; * Support royalty transfers in the BIOTEC system; * Place animal slaughter requests (cows and pigs) as needed, and assist with weight recording entries for cattle, swine, and goats in the GSB system; * Monitor meals and complete the payroll spreadsheet for Regions 3 and 4; * Record diesel fuel write-offs for Regions 1 and 4, and perform pesticide transfers in the system per technical guidance; * Register equipment—including machinery, vehicles, and implements—in the GSB system using fleet data; * Open and close accounting periods, ensuring retroactive entries are blocked; * Support the Human Resources, Finance, and Accounting departments in administrative activities; Compensation: R$2\.800,00 \- R$3\.100,00 per month Benefits: * Medical assistance * Dental assistance * Fuel allowance * Profit-sharing program * Meal allowance * Transportation allowance Work Location: On-site